Certified Woman & Minority Owned

Recruiting Coordinator


Reference Number: GDILSC17694

Recruiting Coordinator
experience  Not Disclosed
location  Deerfield, IL
duration  6.0 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Pharmaceutical
Job Description


Recruiting Coordinator

You are the go-to person for our recruiters, candidates and hiring managers, focused on supporting hiring activities, playing a pivotal role in delivering an amazing experience.
You'll thrive in a fast-paced environment, you're super organized, proactive and outcome oriented. This means you're also phenomenal at multi-tasking, with high attention to detail. And, you're definitely someone that loves talking to people!
Your day will center around ensuring all logistical and administrative aspects of recruiting and onboarding are delivered with precision (and a smile).
You'll be in sync with your recruiters to achieve seamless handoffs, acting with urgency to navigate and resolve challenges.
You'll work well alongside your teammates and independently and your positive engagement with others will ensure a great experience for everyone involved.
Key accountabilities will range from managing interview requests, to facilitating candidate travel or jumping in to proactively assist your recruiters and hiring managers.
You'll own expertly leading and supporting candidates through post offer processes efficiently and effectively, right through to their first day.
You'll be an outstanding communicator, skilled at establishing effective relationships.
As a Recruiting Coordinator, you're an integral part of the success of the team!

Your team:

You'll benefit from being part of a fantastic, global Talent Acquisition organization, with diverse and experienced professionals.
We'll support your development and will provide you access to tools, technology, and training to help advance your career.
We value speed, simplicity, courage, and collaborating as one team.
We offer autonomy with accountability and you'll be a key member of the local HR team.


What you'll be doing:

Work with hiring team and candidates to secure interview availability and respond to queries
Using relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and supporting logistics
Actively contribute to a first-class experience and be the face of the client when meeting and greeting candidates
Play a lead role in supporting candidates to navigate through post-offer processes including background checks
Participate in continuous improvement projects

What you'll bring:

Bachelor’s degree preferred with 1 or more years of experience in a coordination role, ideally within an onsite or in-house team
Experience with complex or volume scheduling
User of Outlook, Excel, Word, PowerPoint, and Workday preferred
Capability to interact with people at all levels, with a focus on building high-quality relationships
Ability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
Experience within Human Resources preferred

Note :

Hybrid: Onsite 3 days/week .
1st Shift
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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