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Legal Invoicing Analyst

Reference Number: DKILLI6321

Legal Invoicing Analyst
experience  Not Disclosed
location  Abbott Park, IL
duration  12.0 Months
salary  Not Disclosed
jobtype  Not Disclosed
Industry  Healthcare
Job Description

Primary Job Function

The Legal Invoicing Analyst is responsible for business processes related to external disbursements, including the development and utilization of the client e-billing system for payment processing, financial analysis, and support of Legal spend objectives.

Core Job Responsibilities

Drives all business processes necessary to support Legal/OEC disbursements, including:
Reviewing Legal invoices and conducting financial analysis using the client matter management and electronic billing system
Adhering to defined Legal invoice review and approval processes, validating invoices for compliance with the client billing guidelines, engaging in reconciliation activities, and maintaining tracking documentation for invoice related processes.
Providing timely support to the client internal Legal teams and outside counsel partners regarding billing questions and other ad hoc inquiries
Working closely with Accounts Payable to ensure timely and accurate invoice processing
Developing key operational metrics and preparing related data analytics
Maintaining strong relationships with Legal Technology Team and the client e-billing vendor to support efficient billing processes
Assessing invoice processes for improvement opportunities, proposing process improvements, when appropriate, and taking lead on execution
Collaborating with key stakeholders to provide system support, as needed (e.g., system migrations due to acquisitions or system replacements/upgrades)
Managing new vendor/law firm e-billing set-up and onboarding processes
Maintaining electronic timekeeper records and rate information as well as assisting with annual rate increase process
Partners with Legal Finance to maintain alignment regarding critical financial processes to effectively support division objectives
Demonstrates strong understanding of Outside Counsel Management operations and provides support as needed
Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop timely issue resolution processes
Communicates and interacts with colleagues across all levels of the Legal Division, including senior Legal leadership

Minimum Education/Experience Required:

Bachelor’s degree or related experience

Additional Job Requirements/Qualifications:

High degree of professionalism and ability to discreetly handle confidential information
Consistent and strong attention to detail, good judgement, and strong time management skills
Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks
Strong written and oral communication skills
Excellent interpersonal and customer service skills
Proficiency with Microsoft Office applications
Working knowledge of e-billing systems/software preferred
MDG, SAP, Symphony experience preferred

Skills :

3-5 years relevant experience.
Anyone with previous legal invoicing will be the strongest candidates.
100% onsite
8:30 AM -5:00 PM
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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