GENERAL FUNCTION• Monitors all functions related to processing of rent payments for client Retail and Shared Services leased real estate locations. Ensures all critical detail is maintained in the Lease Administration databases, performs complex reconciliations of landlord accounts, reconciles & submits rent batches to AP, prepares vendor setup request documentation and interfaces with key customers.MAJOR DUTIES AND RESPONSIBILITIES• Responsible for reviewing, reconciling and processing payments on assigned store accounts• Responsible for database integrity on assigned accounts to ensure all data is complete and accurate• Respond to sales inquiries and % rent correspondence from landlords, working with Lease Accountants as necessary• Resolves lease interpretation questions and considers the impact of new lease terms, renewals, relocations and property ownership changes on the rent payment process• Reviews, resolves issues and approves all input for real estate lease payments• Generates upload batches for submission to AP for payment and reconciles that correct amounts and counts are received and works with IT to resolve issues with the rent uploads• Researches and resolves complex vendor issues• Gathers proper vendor setup request documentation• Monitors landlord accounts with debit balances and works out arrangements for prompt recovery• Performs effective and ongoing communication with landlords and other key customers. Prepares professional correspondence with appropriate detailed spreadsheets and other support as neededBASIC QUALIFICATIONS• HS Diploma• 3+ years’ experience in accounting or related field experience• Strong organizational skills• Strong communication skills• Solid performance in multi-tasking• Intermediate Excel skillsPREFERRED QUALIFICATIONS• Associate's degree• Lease Interpretation or Real Estate background• SAP skillsNotes:Hybrid - 2x a week into Office; No relocation expenseWork hours - 40Looking for candidates that has experience in true lease administrationVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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