CANDIDATE RESPONSIBILITES:Email Daily.Process Administrative Fine FedExWeekly/biweekly Maintain LOGS,Monthly Travel Record all travel Updates/LogWork Force = Update director change, email change, ect.Clearing House = Look up BGS to assist Specialist & SupervisorHHS Summary Report = This report is due on the 1st of every monthLaw Enforcement Report = Law Enforcement inquire report for Family/ Daycares informationScreen and transfer Calls.Maintain Documents & Log System on Share Drive Up to Date.Voicemail & Emails check throughout the day.Complaint Intake.Prioritize work assignments as required.Interview Packets, Schedule meeting roomProviders Training Certificates, Register List Meeting minutes, (assign by Supervisor)KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of general office procedures and practices.Knowledge of correct grammar usage.Knowledge of basic arithmetic.Ability to prepare reports and correspondence.Ability to plan, organize and coordinate work activities.Ability to develop and implement office procedures.Ability to follow instructions.Ability to review data for accuracy and completenessAbility to perform basic arithmetical calculationsAbility to communicate effectively.Ability to establish and maintain effective working relations with others.Skill - Required / Desired - Amount of ExperienceAbility to speak and understand English and communicate effectively - RequiredProfessional business office experience - Required - 2 YearsExperience using Microsoft Office, including Outlook and Excel - Required - 2 YearsExperience with travel management - Required - 1 YearsExperience preparing reports and correspondence - Required - 1 YearsExperience scheduling meeting rooms and take meeting minutes - Required - 1 YearsExperience with answering and transferring calls - Required - 6 MonthsExperience with FedEx - Required - 6 MonthsExcellent organizational and time management skills - RequiredExperience working with Work Force systems - Highly desiredExperience working with client Clearinghouse - Highly desiredNotes:OnsiteM-F, 8-5PM
At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.
VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.
Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.
Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.
Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit
Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.