Operations Reporting & Workflow Coordinator

Reference Number: SMTXAI4

Operations Reporting & Workflow Coordinator

Not Disclosed

Irving, TX (100% Remote)

6.0 Months

Not Disclosed

Not Disclosed

Healthcare

$20.51/hour - $25.51/hour

Job Description

Position Summary:
The Clinical Operations Reporting & Workflow Coordinator is responsible for driving operational efficiency through data analysis, ticket management, and stakeholder collaboration. This role reviews weekly reports to identify actionable insights, manages operational tickets from creation through resolution, and maintains a comprehensive log of ticket activity. Strong communication and organizational skills are essential for partnering effectively across teams and ensuring timely execution of operational improvements.

Duties:
Reporting & Analysis
Review weekly operational and performance reports for accuracy and relevance.
Analyze data to identify trends, gaps, and opportunities for improvement.
Recommend and support implementation of process changes based on insights.
Present findings clearly and concisely to stakeholders.

Ticket Management
Create operational tickets based on identified issues or stakeholder requests.
Track tickets from initiation through resolution, ensuring timely updates and follow-through.
Coordinate with internal teams to resolve issues and close tickets efficiently.

Log Maintenance & Documentation
Maintain a running log of all tickets, including creation date, current status, progression notes, and final outcomes.
Ensure logs are updated regularly and accessible for reporting and audit purposes.
Provide summaries or dashboards of ticket activity to leadership as needed.

Stakeholder Collaboration
Partner with cross-functional teams to ensure alignment on priorities and execution.
Communicate clearly and professionally with stakeholders at all levels.
Organize and facilitate discussions to resolve issues and drive improvements.

Experience :
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Highly organized with attention to detail and follow-through.
Experience with reporting tools (e.g., Excel, Power BI, Tableau).
Familiarity with ticketing systems (e.g., Jira, ServiceNow, Zendesk).
Ability to manage multiple priorities and work independently.
Background in clinical operations or healthcare preferred.

Education:
Bachelor's degree preferred

Notes:
Fully remote (never coming onsite)

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.