Operations Support Coordinator

Reference Number: GDILOS29

Operations Support Coordinator

Not Disclosed

Buffalo Grove, IL

2.5 Months

Not Disclosed

Not Disclosed

Construction

Job Description

Description:

Job Summary:

The Operations Support Coordinator supports daily business functions by generating essential reports, maintaining accurate data systems, coordinating departmental training, and assisting with administrative and operational workflows. A key aspect of this role includes handling data and routing entries in SAP to support production and process accuracy.

Key Responsibilities:

Department Training Coordination

Schedule and track training sessions across departments. Maintain training records and communicate updates with supervisors and HR.

MF47 Report Preparation

Prepare and maintain MF47 reports, ensuring data is accurate and submitted on time for team and management review.

Discrete Error Reporting

Compile and distribute Discrete Error Reports. Assist with error tracking and collaborate with relevant teams to resolve recurring issues.

Weekly PTO Report Management

Gather and summarize PTO data weekly. Generate Weekly manning File for Supply Chain and Ops.

Material Ordering Support

Work with teams to identify material needs, submit orders, and follow up on delivery schedules.

Effy Data Management

Enter and maintain operational data in the Effy system. Ensure data accuracy for team reporting and KPI tracking.

Employee ID Entry into Dayforce

Add and update employee information in Dayforce to support HR records, payroll, and system access.

SAP Data & Routing Entry Support

Assist in entering and updating master data and routing information in SAP. Collaborate with production and engineering teams to ensure all entries reflect current processes and operational needs.

Systems they will use, but not required to be familiar with: Excel, Teams, SAP, Outlook

Education:

We would be looking for someone that is currently attending College and look for a higher level degree in Engineering or Business.

Notes:

8:00 to 12:00 CST

Part-time

20 hours per week for the summer

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status