Hybrid
Description:
1. Role Overview
Senior Payroll Accounting Professional
2. Primary Function
Support payroll accounting operations following a 2025 payroll system migration.
Reconcile payroll to accounting systems and ensure accurate financial postings.
Strengthen documentation and end-to-end process clarity for payroll-related workflows.
3. Key Responsibilities
Monthly GL interface work (-40 hrs/month)
Reconciliations & issue research (-80 hrs/month)
Documentation, value flows, meetings, issue tracking (-40 hrs/month)
Accounting for:
Deferred comp, pension, PTO
Relocation
401k
Bonuses/DIP
Benefits & tax implications
Internal audit support; occasional external audit support.
4. Required Experience
7+ years relevant experience.
Bachelor’s in Accounting required; CPA preferred (not mandatory if experience is strong).
MUST have combined expertise in:
Payroll accounting (earnings codes, deductions, taxability)
Core accounting (debits/credits, financial impacts, ledger posting)
Must understand end-to-end flow: payroll ? cash out ? GL ledger ? financial impact.
5. Systems & Tools
SAP (primary)
Workday (reports only; no direct access needed)
Excel / Microsoft Office
Bonus: KNIME, Access, data-processing tools.
6. Soft Skills / Work Style
Able to work under pressure and think independently.
Strong research, follow-up, and problem-solving skills.
Flexible with fluctuating onsite needs (especially during audits).
7. Additional Notes
Company is preparing for a new ERP cutover on Oct 1, which may increase workload.
Role has no interaction with external payroll providers.
Description
Improves existing processes and approaches
Review payroll general ledger interfaces and all payroll activities for 7 ARE’s both US and Canada Ensure that files received from the payroll provider are posted and address issues and discrepancies with the Payroll Team.
Prepare and/or review various account reconciliations and resolve discrepancies.
Prepare monthly and quarterly journal entries for various accruals such as AP Accruals, T & E, Bonus, PTO, Severance, Relocation, Deferred Compensation.
Collaborate with HR and finance teams to ensure accurate and timely payroll processing.
Follow-up with HR to address differences between Bank and GL are addressed timely.
Stay current with changes in payroll laws and regulations.
Prepare various P & L and Balance Sheet analytical for Month-end Closing.
Performs complex analyses of financial process flow to validate controls, harmonize processes, increase efficiencies, and ensure accuracy of financial transactions.
Support for internal and external audit requirements
Position Description:
Plans, prepares and consolidates balance sheet and P&L statements and reports, according to relevant accounting standards (IFRS, GAAP, local standards, etc.).
Prepares reports for unit or "Finance & Controlling" management.
Analyzes and evaluates assets and liabilities.
May analyze tax obligations and recommends measures to optimize tax payments.
Contributes with analyses relevant for annual financial report.
May maintain operational bank contacts, and contributes in "Finance & Controlling" activities.
Completes projects concerning improvements of general financial processes.
Cooperates with vendors, clients in reconciling the account status, on an accountable level.
Keeps abreast with changes of internal guidelines and external accounting standards, and trains Accounting Operations staff respectively. Impacts: v Is expected to adopt existing concepts, methodologies, etc. in order to create and open up new ways of approaching and fulfilling specific internal and external client requests or project requirements.
Key Responsibilities: "Senior Professional" Positions which need senior professional expertise, with extensive functional, commercial and/or technical knowledge in an area of competence. They integrate analysis, development, testing and implementation. They interpret and functionally influence policy and guidelines in their area of business / technology, and develop processes and systems to deliver functional objectives. They typically plan own work according to targets agreed, within a quarterly up to an annual cycle, by integrating resources in a project driven environment. They provide functional advice and guidance to colleagues and customers. A chartered professional qualification or equivalent is typically associated with grades (though not necessary). Experience: 8-10 years Knowledge: Deep professional know-how and experience in one Sub Job Family. Masters domain. Transfers and applies know-how to / in various contexts. Solid professional judgment and problem solving competence.
Notes:
Hybrid, as needed (onsite increases during audits/year-end)
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status