Planogram Coordinator

Planogram Coordinator

Job Description

Description:

The Coordinator is a key resource in planning and coordinating the execution of various administrative and operational efforts. The activities of this position are designed to enhance membership, reputation and name recognition.

Position Summary
The Planogram & Communications Coordinator is responsible for reviewing, proofing, and distributing all store-facing planogram communications, new item introductions, and discontinued item notices. This role ensures communication accuracy, clarity, and consistency so that store teams can execute merchandising updates correctly and on time. Candidates must be able to hit the ground running with minimal ramp-up and have strong Adobe experience.

Key Responsibilities
-Review, proofread, and quality-check all planogram communication materials before distribution.
-Ensure clarity, accuracy, and consistency in all store-facing directives.
-Coordinate and release planogram updates, new item notices, and discontinued item communications.
-Interpret planogram content and translate it into clear, actionable store instructions.
-Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
-Maintain strong version control and ensure stores receive the correct communication packets.
-Utilize Adobe tools to review, annotate, and support updates to communication materials.
-Manage multiple overlapping deadlines and prioritize workflow effectively.
-Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.

Required Skills
-3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
-Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
-Strong written communication skills and attention to detail.
-Ability to manage multiple priorities with minimal supervision.
-Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
-Ability to quickly learn processes and work efficiently with a short ramp-up period.


Preferred Experience
-Planogram literacy or planogram design experience (major plus).
-Retail, merchandising, pharmacy, or CPG background.
-Experience supporting large store networks or field communication teams.

Top 3 Core Skills
-Project/Workflow Coordination & Prioritization
-Written Communication & Accuracy
-Marketing Operations / Planogram Interpretation + MS Office Proficiency


Candidate Skills Rating (0–5 Scale)

(Candidates should copy/paste this section at the top of their resume and self-score.)

Planogram Literacy (0–5):
0 = No experience
3 = Familiar with planograms; can interpret with some guidance
5 = Strong experience; can independently review and translate planograms into store-ready instructions

Written Communication (0–5):
0 = Needs improvement
3 = Clear writing with basic structure
5 = Highly polished writing; can create clear, actionable store-facing communication

Coordination & Prioritization (0–5):
0 = Difficulty managing tasks
3 = Manages deadlines with reminders
5 = Strong organizational skills; independently manages multiple priorities and timelines

Technical Tools (Excel, Office, SharePoint, Adobe) (0–5):
0 = Basic skills only
3 = Solid Excel skills + Adobe familiarity
5 = Advanced user; strong Adobe skills; able to build templates and streamline processes

Quality & Accuracy Mindset (0–5):
0 = Frequently misses details
3 = Catches common errors
5 = Extremely detail-oriented; strong proofreading and version-control discipline


Duties
Review planogram bulletins to ensure proper direction is provided to stores to execute planograms.

Experience
3+ years experience in marketing assistance or marketing coordination Outstanding written and oral communication skills Self-starter; capable of delivering goals with appropriate levels of coaching and supervision Excellent time management, decision-making, leadership collaboration and presentation skills Strength in multi-tasking and project prioritization Healthcare and/or insurance background a plus Proficient in Microsoft Office Suite
Responsibilities will include reviewing planogram bulletins to ensure proper direction is provided to stores to execute planograms.

Education
High school diploma or GED required


Notes:
Monday thru Friday: 8am - 5pm
Onsite: 2-3 days per week

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status