Description:The Program Coordinator (Catering) oversees the client’s catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders.Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants.Essential Functions30% - Manages auxiliary services related event bookings which includes catering services, by communicating with internal teams and external clients through email, phone, and in-person interactions; prepares and distributes banquet event orders (BEOs); assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking and monitoring.30% - Provides assistance with the oversight and setup, service, and breakdown of catering events.20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments.10% - Schedules and manages auxiliary services and/or catering staff for events.10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other duties as assigned.Minimum QualificationsBachelor's Degree and one year experienceAssociate's Degree and three years experienceHigh School Degree and Five years experience Desired QualificationsA. Two (2) or more years of experience in catering, hospitality, food service or event planningB. Knowledge of health and safety guidelines related to catered eventsC. Strong written communication skills and exceptional customer service (application materials will be reviewed)D. Effective use of Microsoft Office (Word, Excel, Publisher) and catering or event booking software.Notes:100% onsite.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:The Program Coordinator (Catering) oversees the client’s catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders.Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants.Essential Functions30% - Manages auxiliary services related event bookings which includes catering services, by communicating with internal teams and external clients through email, phone, and in-person interactions; prepares and distributes banquet event orders (BEOs); assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking and monitoring.30% - Provides assistance with the oversight and setup, service, and breakdown of catering events.20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments.10% - Schedules and manages auxiliary services and/or catering staff for events.10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other duties as assigned.Minimum QualificationsBachelor's Degree and one year experienceAssociate's Degree and three years experienceHigh School Degree and Five years experience
Desired QualificationsA. Two (2) or more years of experience in catering, hospitality, food service or event planningB. Knowledge of health and safety guidelines related to catered eventsC. Strong written communication skills and exceptional customer service (application materials will be reviewed)D. Effective use of Microsoft Office (Word, Excel, Publisher) and catering or event booking software.Notes:100% onsite.
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