Description:

The Program Manager will be responsible for temporarily managing one or more established client programs that serve faculty, staff or students. Represents program to public, University community and those served by the program. Ensures that program and service delivery objectives are met while under management. Responsibilities may include, but are not limited to forecasting revenues and expenses, creating a budget for the program, allocating resources from one area of the budget to another with limited review, negotiating with external suppliers, signing contracts of significance on behalf of the program, creating and implementing department systems, practices, policies and procedures, and developing and maintaining internal and external constituent relationships. The Manager will maintain and use files, records, materials and digital content about the program. Candidate should have 3+ years of program management experience in a large scale, complex higher education or non-profit setting.


Duties and Responsibilities


Partner with the client Grid Executive Director to implement a strategy for supporting the broad client physical science & engineering entrepreneurial ecosystem.
Execute programs supporting the broader entrepreneurial ecosystem such as entrepreneurial workshops, office hours, networking events, dinners, fireside chats, translational research symposia, etc.
Work with student groups, faculty, senior administration across the University to identify gaps and opportunities.
Develop and implement programs to support the broader entrepreneurial ecosystem such as entrepreneurial workshops, translational research symposia, etc.
Support client's commitment to broadening the diversity of participants in the regional innovation ecosystem.
Identify key performance indicators (KPIs) to understand impact of programs and track KPIs accordingly.
Work with external organizations to familiarize them with the Grid and develop partnership opportunities around translation and entrepreneurship, including engagement with startup accelerators/incubators, academic partners, and venture capital.
Plan and participate in client events for internal and external audiences.

Partner with other groups across the University, such as:

client entrepreneurial ecosystem including, the client Innovation Lab (i-lab), Lehmann Program for Creativity and Entrepreneurship (LPCE), client Business School Rock Center for Entrepreneurship, MS/MBA program, Roberts Family Undergraduate Technology Innovation Fellows, Technology and Entrepreneurship Center at client (TECH), student clubs and others.

Other organizations across the client ecosystem to identify translational support opportunities.
Internal partners including SEAS Offices of Industry Partnerships and Career Development, SEAS and OTD Communications, client Alumni Affairs & Development, and others.
Coordinate program offerings at SEAS and OTD to ensure alignment.
Maintains client Grid communication tools such as the client newsletter via Mailchimp, webpage via Wix, LinkedIn, and Airtable.
Track tasks for events using project management software (Monday.com)
Manage event logistics, including: creating room reservations, ordering catering, setting up event spaces, being present at events to greet guests, answer questions, and solve any on the ground needs as they arise.
Attend biweekly intern check-ins, take notes, and distribute action items.
Attendance at events: Some events and activities will take place evenings during the work week, and occasionally on weekends. The Program Manager will be expected to be onsite to handle and resolve any event logistical issues.

Other duties as assigned.

Basic Qualifications

Bachelor’s degree or equivalent work experience.
At least 5 years of administrative experience
Experience with event coordination and logistics
Additional Qualifications and Skills
Must be able to multi-task and manage multiple projects simultaneously in a dynamic environment.
Must have a strong attention to detail.
Important to possess a “startup” mentality to be flexible to execute the tasks needed for the program.
Experience working with diverse populations desired.
Background or experience with relevant industries a plus.
Must be creative, proactive, and entrepreneurially minded with a commitment to the mission of the program.
Must have the ability to work independently and as part of a team, while leveraging decentralized resources.
Must have ability to innovate, think strategically and conceptually
Able to work effectively with internal and external constituencies in a University environment.
Must be motivated to learn and flexible to change.


Notes:
Hybrid (expect -three days in person/week, including some evenings and 2 Saturday events)

Hybrid (expect -three days in person/week, including some evenings and 2 Saturday events) HUID required