Project Administrator

Project Administrator

Job Description

Description/Comment:

Project Admin - Asset Protection

GENERAL FUNCTION

The Associate Project Manager provides support to the Project Management team throughout all regions to support assigned project managers with assigned tasks to deliver projects on time, within budget and meeting (QoS) Quality of Standards. To ensure all administrative processes are carried out like for like across all regions to the best standard possible, in the most efficient way, in a timely manner and to relieve leadership of the heavy admin workload.

MAJOR DUTIES AND RESPONSIBILITIES

Manage Small Projects
o Manage small projects handed out by Sr. Leadership. Such as:
? Ensuring plans are submitted within time frames
? Ensure project trackers are kept current
? Ad Hoc project communications

Manage and Create PO’s
o Utilize PO creation system
o Process PO requests for projects – work with finance to ensure AFE’s are provided and match project financial requirements.
o Communication with project owners (Proposals and layouts)

Manage Service channel work orders for warranty repairs / Health monitoring
o Create service channel work orders for warranty claims or system health issues
o Update service trackers with Vendor and ensure deadlines are met

Ensure QoS Close out of all projects
o Verify site installation photos
o Update database
o Archive project data utilizing MS Teams SharePoint Library.

Project team management
o Host weekly meetings with Vendor and Project teams
o Ensure all project requirements are captured and delegated
o Ensure timelines are met / proposals delivered / project intake queue is managed

BASIC QUALIFICATIONS

Minimum five (3) years of experience in project management

Familiarity with basic Microsoft Office (Word, Excel, and PowerPoint)

Good interpersonal skills to manage technical and administrative staff.

Ability to work in a team-oriented environment and multi-task.

Effective listening skills and ability to provide oral or written communication.

PMP / CPP preferred


MUST HAVE EXPERIENCE WITH SMARTSHEETS

Notes:
Temp to Hire

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status