Description: Project Coordinator Position Summary: The Project Coordinator provides essential administrative and operational support to the Project Manager (PM) community. This role functions as a back-office project manager, assisting with financial validation, documentation, and coordination tasks to ensure smooth project execution. Key Responsibilities: Assist with booking change orders and initiating subcontract procurementSupport billing processes and progress billingsSchedule handover meetings and coordinate new vendor onboardingValidate project data and support project closure activitiesRead and interpret customer contracts and financial documentsCollaborate with PMs to execute project needs and priorities Required Experience: 2–3 years of administrative support experience in the construction industryFamiliarity with project finance, including basic financial conceptsExperience working with Microsoft Dynamics, SAP, and Microsoft Office Suite (Excel, Word, Outlook) Skills & Attributes: Strong communication skills, both written and verbalAbility to work independently and within a collaborative team environmentSelf-motivated and capable of managing multiple tasks and prioritiesComfortable working in Microsoft TeamsNot reliant on micromanagement; able to keep pace with project demands Education: High School Diploma or GED required (experience prioritized) Notes: 8:00 AM - 5:00 PMOnsiteTravel: Not required VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:
Project Coordinator
Position Summary:
The Project Coordinator provides essential administrative and operational support to the Project Manager (PM) community. This role functions as a back-office project manager, assisting with financial validation, documentation, and coordination tasks to ensure smooth project execution.
Key Responsibilities:
Assist with booking change orders and initiating subcontract procurement
Support billing processes and progress billings
Schedule handover meetings and coordinate new vendor onboarding
Validate project data and support project closure activities
Read and interpret customer contracts and financial documents
Collaborate with PMs to execute project needs and priorities
Required Experience:
2–3 years of administrative support experience in the construction industry
Familiarity with project finance, including basic financial concepts
Experience working with Microsoft Dynamics, SAP, and Microsoft Office Suite (Excel, Word, Outlook)
Skills & Attributes:
Strong communication skills, both written and verbal
Ability to work independently and within a collaborative team environment
Self-motivated and capable of managing multiple tasks and priorities
Comfortable working in Microsoft Teams
Not reliant on micromanagement; able to keep pace with project demands
Education: High School Diploma or GED required (experience prioritized)
Notes:
8:00 AM - 5:00 PM
Onsite
Travel: Not required
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