Project Coordinator – working in construction, coordinating GCs, vendors, cost, schedule, and quality. Runs bidding, contracting, and field execution. Escalates risks with proposed solutions

JOB RESPONSIBILITIES: Responsible for maintaining all of the procedural and administrative aspects of the project and serves as the designated point-of-contact for procedural issues. This includes a variety of administrative tasks, such as keeping team lists and email updated, having the mail distributed, preparing records of project activities; overseeing and ensuring the timely processing and delivery of any required materials.
Also responsible for the project plan and monitoring project status to ensure progress toward completion, making sure that procedural steps are completed fully and timely; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments; upon project completion, closes out any progress updates or changes that need to be made. Verifies and analyzes the accuracy of all data and information used or generated by the project; resolves any discrepancies or problems.
Responsible for all project metrics, from the project plan itself to any systems being used by the project.
Prepare the financial reconciliation for the project budget and actual invoices received, as well as coordinate internal billing, solving any issues or discrepancies.
Perform other tasks as required by the Project Management Office.

Detailed:
Project plan: Coordinate getting updates with the team.
Update the project plan itself.
Send report on next week’s activities
Task report: complete, in progress, late.
Maintain and update the deliverables scorecard
Report metrics from SAP Solman.
Build and report metrics in other project activities (BPRDs, RICEF, Legacy evaluation)
Status Report: Receive status report from all teams and compile into one draft
Financial reconciliation: Receive invoices and reconcile on the budget tracker and give it.
Accrue monthly what hasn’t been invoiced to include on controls.
Coordinate on direct billing for air and hotel. Other activities as needed
Time tracking: Report time metrics.
Approve time for the people delegated.
Run report for delinquent time and follow up with the team.
Admin: Update team list and Email list
Update materials on the shared drive as needed.
Requests for telecom, NSG, or other
Organize mail; other tasks as needed

SKILLS / COMPETENCIES:
Strong understanding and hands-on experience with project management.
Knowledge of MS Project.
Strong verbal, written, and interpersonal communication skills.
Strong analytical skills, with MS Excel expertise (including pivot tables).
Flexible and able to adapt to shifting priorities in a dynamic and changing environment.
Fluent in English (verbal and written).

EDUCATION
Bachelor’s degree in one of a variety of disciplines, such as accounting, business administration, finance, and or other business-related fields.

Specific Skills Needed:
SAP, data entry, financial understanding – reading a construction plan is a bonus, time management, tendering and contract management

Years of Experience: 3 min

Notes:
Must be able to work 3 days onsite
Work hours: 38 hours a week