Project Coordinator - Hardware Infrastructure Deployment

Project Coordinator - Hardware Infrastructure Deployment

  Not Disclosed

  Brooklyn Park, MN

  6.0 Months

  Not Disclosed

  Not Disclosed

  Services

Job Description

The role will be Hybrid, with a mix of onsite and remote days.

JOB DESCRIPTION

Hardware Infrastructure Rollout & Deployment Project Coordinator

Position Description:

• The Project Coordinator will support client Special Projects with a focus on Hardware Infrastructure installations across stores nationwide. This role provides vital administrative and logistical coordination for remote hardware deployment activities. Responsibilities span the full installation lifecycle from scope definition to hardware procurement, configuration, shipping logistics, and technician/vendor coordination.

• Working under the guidance of Project Managers, the coordinator ensures detailed documentation within Smartsheet and supports multi-vendor operations to deliver projects on time and within scope.

Key Responsibilities:

Administrative & Project Coordination:

Provide day-to-day administrative project support for infrastructure hardware deployments including:

• Scope tracking and alignment
• Inventory and asset coordination
• Device configuration and bundling
• Shipping and logistics follow-through
• Installation and support coordination
• Financial tracking and reconciliation
• Technician and vendor oversight
• Coordinate remotely with field technicians and in-store teams to support national deployment efforts.

Project Tools & Documentation:

• Smartsheet (Primary project management platform):
• Create, maintain, and update integrated project trackers and templates.
• Understand and map data across interconnected Smartsheet ecosystems (e.g., procurement, returns, support logs).

Slack:

• Monitor multiple Slack channels for updates, issue escalations, and action requests.
• Respond promptly and accurately to real-time communications.

Excel:

• Cross-verify data for integrity checks.
• Support ad hoc reporting and validation workstreams.

Issue and Action Logs:

• Own issue tracking, ensuring clear documentation, ownership assignment, and next-step clarity.

Communication & Stakeholder Engagement

• Distribute store project lists and updates to partner teams.
• Communicate directly with stores or vendors for follow-ups on tasks, escalations, or project adjustments.
• Facilitate recurring and ad hoc vendor coordination meetings—track notes and define action items clearly.

Meeting Management & Process Documentation

• Participate in and facilitate project meetings using rolling agendas in Smartsheet.
• Identify and document action items, updates, and follow-ups.
• Capture evolving processes and contribute to documentation efforts for repeatability and standardization.

Preferred Qualifications & Skills

• Organizational Agility: Ability to manage multiple tasks across diverse workstreams while maintaining a high attention to detail.
• Adaptability: Comfortable shifting focus quickly to respond to new priorities, issues, or changing direction.
• Problem-Solving: Identify, analyze, and resolve issues independently with a bias toward action.
• Self-Starter: Proactive and curious with the ability to work with minimal supervision.
• Tool Agility: Quick learner with tools and systems—especially Smartsheet, Slack, Excel, and logistics tracking systems.
• Relevant Hardware Infrastructure Exposure

Experience or familiarity with the following technologies is beneficial:

• Network Equipment: Switches, Wireless Access Points (WAPs)
• Structured Cabling: Cat6a, fiber, circuit installations
• Server & Compute Equipment
• Telephony & Surveillance: IP Phones, CCTV/IP Cameras
• Retail Tech: POS systems, wireless handheld devices
• Power Infrastructure: UPS systems, PDUs, ATSs

TECHNICAL SKILLS

Must Have:

• Advanced Excel
• MS office skills
• Proficient in Smartsheet

Experience:

• 5 - 10 Years

Notes:

The role will be Hybrid, with a mix of onsite and remote days.