Hybrid
Description:
Project Coordinator / Program Operations Specialist
Experience Required: 4–7 years
Role Summary
The Project Coordinator functions as the single point of contact for one or more projects, ensuring seamless coordination, communication, and execution of all project-related activities. This role is responsible for early-stage involvement, interval planning, key deliverables, project support services, and driving on-time delivery of all milestones. The role requires strong analytical ability, cross-functional collaboration, and a proactive approach to identifying efficiency improvements and resolving risks or gaps.
Key Responsibilities
Project Coordination & Execution
Serve as the primary interface for assigned projects.
Engage upfront on project intervals, deliverables, and support requirements.
Ensure execution of all key milestones to support on-time project delivery.
Process Improvement
Identify opportunities for enhanced efficiency and best-practice application.
Provide recommendations that support program development and execution.
Cross-Functional Communication
Communicate and interface with all organizational levels, including senior leadership.
Lead weekly team meetings with project stakeholders; drive next steps and action ownership.
Prepare and deliver weekly program summaries, including status updates and resolution plans.
Issue, Risk & Gap Management
Proactively identify, escalate, and/or drive closure of issues and risks.
Maintain visibility into project gaps and develop mitigation plans.
Data Integrity & Analytics
Maintain accurate data across internal and external procurement databases.
Use data analytics tools to monitor supplier performance and identify compliance risks or bottlenecks.
Timeline & Documentation Management
Develop and maintain project timelines for:
Legal document status
Application progress
Project milestones
Issues and risks
Document outputs from weekly team meetings and distribute updates.
Basic Requirements
Required Degree: Business Administration (BBA), Project Management or related field
4–7 years of procurement experience (both direct and indirect spend).
Strong analytical background; proficiency with data management and analytical tools.
Required Experience
General Procurement and Supply Chain experience
Google Suite: Google Sheets, Google Docs, and Google Slides
Microsoft Suite: Excel, Word, PowerPoint, and Outlook
Tableau: Hands-on experience creating dashboards, reports, and data visualizations
Preferred Skills
Coupa
MTCM
Agile ERP Systems
Oracle ERP Systems
Preferred Certifications
PMP (Project Management Professional): For experienced project managers — is a plus
CAPM (Certified Associate in Project Management): For entry-level project managers — is a plus
Preferred Qualifications
In-depth experience with international trade and global regulatory environments.
Demonstrated ability to manage complex projects and cross-functional teams.
Expertise in data visualization and advanced analytical modeling.
Excellent written and verbal communication skills.
Additional Preferred Experience
Experience working on federal contracts; familiarity with federal contract regulations is a strong plus.
Procurement Compliance Project Manager
The Procurement Compliance Project Manager will be responsible for the day-to-day execution of supply chain risk and governance projects. This individual will manage a portfolio of compliance initiatives, ensuring that procurement activities align with both internal policies and external regulatory demands. The ideal candidate is a highly organized professional who can translate complex data into actionable compliance insights.
Core Responsibilities
Strategy Management & Reporting
? Manage and monitor specific procurement strategies to ensure adherence to compliance milestones and risk mitigation protocols.
? Develop and maintain comprehensive reporting dashboards that track the performance and compliance health of strategic sourcing initiatives.
? Conduct regular audits of procurement activities to ensure alignment with established category strategies and U.S. Federal requirements.
? Deliver status updates and strategic insights regarding project lifecycles to the Procurement Compliance Leader.
Data Analytics & Integrity
? Own and maintain data integrity across internal and external procurement databases.
? Utilize data analytics tools to monitor supplier performance and identify potential compliance bottlenecks or risks.
Stakeholder Engagement
? Establish credibility and lead project-specific conversations across Engineering, Legal, Finance, and Supply Chain.
? Communicate project status, risks, and data-driven insights to leadership and relevant stakeholders.
Preferred Qualifications
? In-depth experience in international trade and global regulatory landscapes.
? Proven ability to manage complex projects and cross-functional teams.
? Expertise in data visualization and advanced analytical modeling.
? Excellent written and verbal communication skills.
Basic Requirements
? 4-7 years of procurement experience (covering both direct and indirect spend).
? Strong analytical background with proficiency in data management tools.
Notes:
?? Work Schedule
Mon–Fri | 8 AM – 5 PM
Includes 1-hour lunch break
Hybrid
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status