Project Management Specialist

Project Management Specialist

Job Description

Hybrid

Description:

Project Management Specialist

CANDIDATE RESPONSIBLITES:
· Log and report your time accurately.
· Follow directives from supervisor and team leaders.
· Communication is key, you are expected to use the phone and email system to communicate across the client.
· Compliance with CFOP 40-2 Vehicle Management, maintain your state vehicle and other state vehicles, and submit the monthly logs in a timely manner.
· Assisting with internal and external moves for the department.
· Making keys for employees who request them and managing a log of who has one.
· Managing the keycard system for several sites.
· Disposing of surplus materials and furniture in accordance with CFOP 80-2.
· Supplying employees with furniture and desks as needed.
· Install whiteboards, corkboards and pictures across the region in offices and hallways.
· Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.
· Assist with IT with equipment move and when a large move is taking place.
· Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.
· Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.
· Learning many different areas, where to go, and who to see. GPS is your friend!
· Each site you go to, introduce yourself professionally and give them a business card. Creating a directory will benefit you, as you will always have a point of contact for the site you’re visiting.
· Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear.
· When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while. Never authorize services without a purchase order.
· When the client is impacted by a hurricane, you will need to assist with Disaster Management to prepare our facilities and assets for the event and recovery efforts.
· Assuring all sites have NO safety issues before leaving. All safety issues need to be dealt with immediately.
· When someone is trespassing on state property, you need to ask them to leave. If they refuse, call 911 and immediately inform Ricardo Resendiz and Billy Ramos.
· Transfer surplus IT equipment to the Wildwood warehouse.
· Conducting site inspections as directed across the region.


Skill - Required / Desired Amount of Experience
Ability to speak and understand English - Required
Must have a high school diploma or equivalent - Required
Must have a valid Florida Drivers License and reliable transportation - Required
Must be able to pass a level 2 background screening and clear MVR - Required
Ability to conduct yourself and your business in a courteous respectful manner - Required
Ability to work independently - Required
Must have excellent communication stills - Required
Ability to follow directives from supervisor and team leaders - Required
Experience maintaining a fleet of vehicles - Required
Experience in supply/warehouse management - Required
Ability to use handcarts and hand dollies moving heavy furniture and office equipment - Required
Ability to assist with Disaster Management preparing facilities and assets for event and recovery efforts - Required
Experience with OSHA and safety regulations - Required
Experience conducting facility site inspections - Required
Experience with IT equipment - Required - 6 Months
Familiar with Central Florida regions and GPS - Required
Ability to lift up to 50lbs - Required


Notes:
Hybrid

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status