Candidate must be able to work a hybrid schedule: Proposed schedule Monday, Wednesday and Friday - work remotely. Tuesday and Thursday - work from the office.Description:Maintain SuppliesCustomer ServiceAnswer and route as appropriate incoming phone calls for districtAdminister Unit CommunicationsProcess and distribute mail for districtAdminister routine district correspondence to external clientsMonitor and distribute incoming fax correspondenceMonitor and Maintain Unit GeneralCorrespondence DirectoriesMaintain contact and distribution listsAdminister request and deliver boxed documents from the clientMaintain employee equipment inventoryFiling, Data Entry and Report TrackingBackup Assistance for Unit GroupsProvide administrative support on other tasks as assigned. Examples include, but are not limited to:Changing CVP mailing addressesMailing CVP formsMailing Private Rail Car and Flight Property noticesScanning Documents for all areas in the DistrictRenaming files according to standard naming conventions as appropriateMoving files from a Microsoft to Google platformCopying and producing student reference materialsVerify links on the client website for Property Tax related materialDevelop and review standard workReview, compile and store electronic documents in appropriate folder using specified standard naming conventionRequirements:Prior administrative experience, organizational skills, Google Suite/Microsoft Office, general Office experience, advanced computer skills.Preferred Skills:proofreading, attention to detail, proofing communications/memosNotes:Candidate must be able to work a hybrid schedule: Proposed schedule Monday, Wednesday and Friday - work remotely. Tuesday and Thursday - work from the Office. VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Maintain SuppliesCustomer ServiceAnswer and route as appropriate incoming phone calls for districtAdminister Unit CommunicationsProcess and distribute mail for districtAdminister routine district correspondence to external clientsMonitor and distribute incoming fax correspondenceMonitor and Maintain Unit GeneralCorrespondence DirectoriesMaintain contact and distribution listsAdminister request and deliver boxed documents from the clientMaintain employee equipment inventoryFiling, Data Entry and Report TrackingBackup Assistance for Unit GroupsProvide administrative support on other tasks as assigned. Examples include, but are not limited to:Changing CVP mailing addressesMailing CVP formsMailing Private Rail Car and Flight Property noticesScanning Documents for all areas in the DistrictRenaming files according to standard naming conventions as appropriateMoving files from a Microsoft to Google platformCopying and producing student reference materialsVerify links on the client website for Property Tax related materialDevelop and review standard workReview, compile and store electronic documents in appropriate folder using specified standard naming conventionRequirements:Prior administrative experience, organizational skills, Google Suite/Microsoft Office, general Office experience, advanced computer skills.Preferred Skills:proofreading, attention to detail, proofing communications/memosNotes:Candidate must be able to work a hybrid schedule: Proposed schedule Monday, Wednesday and Friday - work remotely. Tuesday and Thursday - work from the Office.
(Please ensure email matches your resume email)
(document types allowed: doc/docx/rtf/pdf/txt) (max 2MB)
By submitting this form, you are consenting to the VIVA team contacting you via Phone/Email