Description:Proposal CoordinatorRole Overview:The Proposal Coordinator plays a critical role in supporting the development and submission of compliant, compelling proposals for government (preferably state and local government agencies) and commercial contracting opportunities in temporary staffing, Software consulting and SaaS solutions implementation and hosting. This position ensures adherence to solicitation requirements, manages timelines, and facilitates collaboration across internal teams and external partners.Key Responsibilities:Coordinate the full proposal lifecycle for Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs), ensuring compliance with government regulations and client specifications.Collect and organize RFP collection from various agency websites/notifications/RFP aggregators to qualify and select relevant RFPs with high probability for winning.Develop and maintain proposal schedules, compliance matrices, and templates to streamline the proposal process.Collaborate with cross-functional teams (capture managers, recruiters, SMEs, finance, and legal) to gather inputs and ensure timely delivery of proposal components.Review and analyze solicitation documents to identify requirements, evaluation criteria, and submission guidelines.Ensure version control and document integrity throughout the proposal development process using collaboration tools (e.g., MS Teams, intranet).Facilitate color team reviews and proposal meetings, including storyboarding sessions and status updates.Edit, proofread, and format proposal content for clarity, consistency, and compliance with branding standards.Support pricing and cost proposal development by coordinating with finance and compliance teams.Track and report proposal progress, deadlines, and risks to leadership, ensuring proactive issue resolution.Assist in preparing graphics, charts, and visual aids to enhance proposal presentation quality.Manage proposal repositories and maintain historical data, templates, and best practices for continuous improvement.Notes:Onsite VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Proposal CoordinatorRole Overview:The Proposal Coordinator plays a critical role in supporting the development and submission of compliant, compelling proposals for government (preferably state and local government agencies) and commercial contracting opportunities in temporary staffing, Software consulting and SaaS solutions implementation and hosting. This position ensures adherence to solicitation requirements, manages timelines, and facilitates collaboration across internal teams and external partners.Key Responsibilities:Coordinate the full proposal lifecycle for Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs), ensuring compliance with government regulations and client specifications.Collect and organize RFP collection from various agency websites/notifications/RFP aggregators to qualify and select relevant RFPs with high probability for winning.Develop and maintain proposal schedules, compliance matrices, and templates to streamline the proposal process.Collaborate with cross-functional teams (capture managers, recruiters, SMEs, finance, and legal) to gather inputs and ensure timely delivery of proposal components.Review and analyze solicitation documents to identify requirements, evaluation criteria, and submission guidelines.Ensure version control and document integrity throughout the proposal development process using collaboration tools (e.g., MS Teams, intranet).Facilitate color team reviews and proposal meetings, including storyboarding sessions and status updates.Edit, proofread, and format proposal content for clarity, consistency, and compliance with branding standards.Support pricing and cost proposal development by coordinating with finance and compliance teams.Track and report proposal progress, deadlines, and risks to leadership, ensuring proactive issue resolution.Assist in preparing graphics, charts, and visual aids to enhance proposal presentation quality.Manage proposal repositories and maintain historical data, templates, and best practices for continuous improvement.Notes:Onsite
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