Description:
Position Summary:
As a Receiving Specialist you will ensure the accurate and compliant receipts and transaction of materials, research and resolve inventory and pricing discrepancies, while monitoring and maintaining internal reporting tools to ensure inventory accuracy and material availability.
Essential functions:
Perform data analysis of inventory and invoicing discrepancies
Effective communication between internal and external customers to resolve inventory and invoicing issues
Extensive use of SAP and WMS systems for research, report and replenishment generation, and execution of approved adjustments
Monitor and communicate replenishment requirements to internal and external customers
Work on assigned projects with internal and external teams to improve inbound material delivery processes
Serve as a support role to the receiving and inventory teams to meet our daily production requirements
Ideal candidates will have:
SAP systems knowledge
Microsoft excel knowledge - create pivots and VLOOKUP’s
Strong aptitude to think critically and solve problems
Attention to detail
Demonstrated ability to stay organized with details and notes
Motivated and no reluctance to reach out to other parties with details when required
Effective communication skills to gather relevant information and provide accurate responses
Able to prioritize tasks assessing the urgency of each task and allocating the appropriate time to address
Eye for continuous improvement and identifying inefficiencies
Role Overview:
90% desk-based; some on-site interaction with warehouse/receiving personnel
Works between plant and outside warehouses (80% product stored externally)
Main responsibility:
Ensure accurate receipt and shipment of inventory
Acts as liaison between outside warehouse, internal procurement, and receiving teams
Regularly investigates and resolves inventory and pricing discrepancies
Facilitates daily inventory transfers and order placements
Utilizes internal reporting tools and systems for monitoring storage locations, transactions, and inventory levels.
Systems & Tools:
SAP (prior experience is a plus; training available for competent candidates)
Warehouse Management System (WMS), Excel for data comparison, queries, and reporting (pivot tables, vlookups)
Power BI reporting used internally (fluency not required, but data understanding is important)
Key Responsibilities:
Daily reconciliation of receipts & shipments between SAP and WMS
Researching and correcting discrepancies (quantities, measurement units, pricing)
Correcting pricing mismatches, managing transactions in SAP (unreceiving, re-receiving after price correction)
Detecting and resolving errors resulting from missed/incorrect transactions
Monitoring internal storage utilization
Generating orders and communicating requirements to outside warehouses
Reporting issues and shortages to management
Required Skills & Traits:
Attention to detail; strong accuracy in data and transactions
Comfortable and effective in communication: must reach out to different teams, ask questions, report, and collaborate
Some proficiency in Excel (pivot tables, vlookups: needs functional understanding)
Problem-solving: able to research root causes of discrepancies; not always deep analysis, but “find and fix”
Capable of prioritizing tasks, handling assigned daily duties independently
Not a physically demanding role, but must occasionally walk out to receiving floor for direct inquiries (10% of time)
Notes:
40 hrs/Week
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status