Receptionist

Receptionist

Job Description

GENERAL FUNCTION:
The Receptionist is a team player that acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and the highest level of confidentiality and trust.

MAJOR DUTIES & RESPONSIBILITIES:
Responsible for routine correspondence, travel arrangements, maintaining calendars, organizing and scheduling meetings, coordinating special events and answering calls.
Uses independent knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence.
Maintains a high level of confidentiality and exercises good judgment.
Anticipates and follows up on requests and issues with proactive, problem-solving approach
Organizes and maintains files and sensitive information. Places departmental office supply orders as needed.

COMMUNICATION:
Good grammar and English skills; Creates an environment that fosters teamwork and trust.

KNOWLEDGE & SKILLS:
Proficiency with Word, Excel, Outlook.
Strong organizational and prioritization skills, and ability to balance multiple tasks; Ability to exercise independent judgment to complete assignments.
Excellent communication, both verbal and written, and interpersonal skills.

EDUCATION:
High school diploma and/or equivalent work experience.

The most important skill is welcoming friendly and basic office duties.

Specific Skills Needed:
spreadsheet, welcome skills, computer skills, mail knowledge, teams meeting rooms etc

Years of Experience: 2 min be good

Notes:
Onsite
Work hours: 10 to 2 Monday to Friday
Looking for someone for May and June

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.