Recruiting Coordinator

Recruiting Coordinator

Job Description

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent the client externally.
In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Key Responsibilities:
Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
Work with hiring managers and candidates to secure interview availability and respond to queries
Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
Contribute to a first class, candidate experience and act as the face of the client Talent Acquisition team when meeting and greeting candidates
Send and track candidate assessments
Support your Recruiters in reviewing and producing offer letters and employment agreements
Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
Proactively build positive relationships with internal and external stakeholders
Manage candidate expenses and purchase order generation
Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
Participate in continuous improvement projects

Experience & Qualifications:
Bachelor’s degree or equivalent
1-3 years’ experience in Coordination role ideally within in onsite or in-house team
Experience with Applicant Tracking Systems and administrative tools
Proven expertise with complex and high-volume scheduling
Excellent communication skills (verbal and written)
Outstanding organizational skills and attention to detail
Experienced user of Outlook, Excel, Word, PowerPoint
Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
Expertise within recruiting tools and technologies
Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
Experience within Human Resources preferred

Top 3-5 Must Have Non-negotiable Skills Required
1. Experience with calendar management and scheduling
2. Ability to manage and prioritize a high volume of requests
3. High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error
5. Ability to stay organized with the dedication to follow up

Nice to Have Skills
1. Managing scheduling in a Talent acquisition environment
2. Outlook exposure to SharePoint and ability to navigate a shared document hub
3. Familiar with different functionalities within Outlook example- Templates

Notes:
Onsite

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.