HybridDESCRIPTIONRoofing Project CoordinatorRole OverviewThe Roofing Project Coordinator Contractor will manage portfolio administration, project activation, milestone tracking, data accuracy, and cross functional communication for roofing capital replacements, warranty work, and assessment driven projects. The contractor will ensure projects are activated, documented, and closed out accurately and on time while maintaining real time visibility across program systems.Key ResponsibilitiesPortfolio and Data ManagementPull and validate site drawings for planned and unplanned projectsMaintain and update Smartsheet for real time portfolio visibilityClean and archive legacy Smartsheet dataManage Smartsheet access and Dynamic View permissionsEnsure roofing portfolio data accuracy in Maximo prior to asset updatesManage Skylight date tracking and milestone accuracySupport new store asset portfolio setupMaintain roofing assessment data including updating results, creating lists, and supporting schedulesProject Activation and Work Order ManagementOpen and manage locations in SAP and Skylight to support project activationBulk load work orders for roof replacement projectsCreate and manage warranty related work ordersBulk load assessment follow up work orders to vendorsSupport Roofing OC processesManage project closeouts to ensure timely payment and documentation completionMilestone Tracking and CommunicationMaintain milestones in Smartsheet and SkylightSupport contract documentation tracking as neededDraft and manage store and field project communications for planned and unplanned workMonitor Viva Engage and flag legitimate issues to reduce unnecessary capital escalationsCoordinate kickoff calls and milestone meetingsSupport ad hoc business reviews and reportingSuccess MeasuresOn time activation and completion of roofing capital and assessment projectsAccurate and timely portfolio data across systemsClean and timely project closeouts enabling vendor paymentReduction in escalations through proactive communicationImproved visibility and milestone compliance across the roofing portfolioTECHNICAL SKILLSMust HaveAbility to manage multiple projects simultaneously with high attention to detailProficiency or ability to quickly learn client systems including Smartsheet, Skylight, SAP, Maximo, Procore, and Microsoft OfficeStrong customer service orientation and cross functional collaboration skillsStrong organizational, written communication, and prioritization skillsNice To Have5 to 10 years of experience in facilities management, construction coordination, or capital program supportNotes:Hybrid - Onsite Tuesday's VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
DESCRIPTIONRoofing Project CoordinatorRole OverviewThe Roofing Project Coordinator Contractor will manage portfolio administration, project activation, milestone tracking, data accuracy, and cross functional communication for roofing capital replacements, warranty work, and assessment driven projects. The contractor will ensure projects are activated, documented, and closed out accurately and on time while maintaining real time visibility across program systems.Key ResponsibilitiesPortfolio and Data ManagementPull and validate site drawings for planned and unplanned projectsMaintain and update Smartsheet for real time portfolio visibilityClean and archive legacy Smartsheet dataManage Smartsheet access and Dynamic View permissionsEnsure roofing portfolio data accuracy in Maximo prior to asset updatesManage Skylight date tracking and milestone accuracySupport new store asset portfolio setupMaintain roofing assessment data including updating results, creating lists, and supporting schedulesProject Activation and Work Order ManagementOpen and manage locations in SAP and Skylight to support project activationBulk load work orders for roof replacement projectsCreate and manage warranty related work ordersBulk load assessment follow up work orders to vendorsSupport Roofing OC processesManage project closeouts to ensure timely payment and documentation completionMilestone Tracking and CommunicationMaintain milestones in Smartsheet and SkylightSupport contract documentation tracking as neededDraft and manage store and field project communications for planned and unplanned workMonitor Viva Engage and flag legitimate issues to reduce unnecessary capital escalationsCoordinate kickoff calls and milestone meetingsSupport ad hoc business reviews and reportingSuccess MeasuresOn time activation and completion of roofing capital and assessment projectsAccurate and timely portfolio data across systemsClean and timely project closeouts enabling vendor paymentReduction in escalations through proactive communicationImproved visibility and milestone compliance across the roofing portfolioTECHNICAL SKILLSMust HaveAbility to manage multiple projects simultaneously with high attention to detailProficiency or ability to quickly learn client systems including Smartsheet, Skylight, SAP, Maximo, Procore, and Microsoft OfficeStrong customer service orientation and cross functional collaboration skillsStrong organizational, written communication, and prioritization skillsNice To Have5 to 10 years of experience in facilities management, construction coordination, or capital program supportNotes:Hybrid - Onsite Tuesday's
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