Responsibilities:
Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
Maintain budget records and advices executive of status.
Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
Work with other team members to collect and assemble information for presentations, projects and strategic planning
Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

Qualifications:
High School Diploma
1-3 years Three (3) years recent project coordination or related administrative support experience.
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
Ability to project a professional and positive demeanor and image.
Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
Knowledge of proper document design and execution, e.g. report formatting, business letters.

Preferred Additional Qualifications for Position
Associate's Degree
Bachelor's Degree from an accredited college
4-6 years 5-8 years' experience in an administrative support capacity.

Notes:
Hybrid
8:00 AM - 5:00 PM
Mon - Fri
This is a contract role with the possibility of conversion to full-time based on business needs and performance