POSITION OVERVIEW:
This entry-level position provides administrative and compliance support to the Business Development Administrator in monitoring and maintaining procurement and contractual compliance activities for Small Business Utilization. The employee assists with contract documentation, data tracking, compliance reporting in the B2GNOW compliance system, and coordination of administrative tasks related to professional services.
Work is performed under direct supervision and follows established procedures and guidelines to support contract monitoring and compliance functions in accordance with the client regulations.

CANDIDATE RESPONSIBILITIES:
Coordinates and participates in pre-proposal/ kick-off conferences to inform bidders about the client’s SBE requirements, oral presentations, selection meetings, workshops, and evaluation processes; interacts with consultants, vendors, providers, and using divisions on procurement documents, procedures, and selection criteria.
Assist divisions with award criteria development, professional service contract negotiations, and resolution of contractor, subcontractor, vendor, or provider conflicts.
Monitors consultant, vendor, and provider performance through compliance reviews, inspections, site monitoring, utilization reporting, and verification of contractual obligations and payments.
Participates in committees, meetings, community events, and expos as assigned.
Develops and maintains procedures, databases, and tracking systems for contract administration.
Evaluate Request for Proposals to determine SBE participation and good faith effort participation.
Reviews SBE Subconsultant agreements for contract compliance.
Sends out SBE congratulatory package via e-mail, which includes SBE required reporting forms and instruction guide to awarded Prime consultant.
Creates and maintains contract files by updating all activity logs.
Reviews Prime consultant SBE Utilization and monitors contracts for SBE compliance using compliance software.
Completes Contract Closure process and conducts a site visit prior to project being closed.
Maintains different databases.
Compiles Professional Statistics for Monthly Certification and Compliance Report.

Skill - Required / Desired - Amount of Experience
Ability to speak and understand English and ability to communicate effectively with internal staff and external vendors - Required
Must have an associates degree or currently pursuing a degree in Business Administration, Public Administration, Finance, Accounting, or related field - Required
Experience with giving oral presentations and interacting with various outside organizations - Required - 1 Years
Experience using Microsoft Office, Word - Required - 1 Years
Experience with professional service contract negotiations, resolutions and conflicts - Required - 1 Years
Experience tracking compliance reviews, inspections, site monitoring and reporting - Required - 1 Years
Experience evaluating RFPs to determine SBE and good faith effort participation - Required - 1 Years
Strong organizational and record keeping skills - Required
Experience with government procurement or contract administration - Highly desired
Experience using B2Gnow Compliance - Highly desired

DRIVING REQUIREMENT: 10% driving personal vehicle to expos and compliance visits.

WORK ENVIRONMENT: Professional office, cubicle.

Notes:
Onsite
Monday-Friday 8am-5pm