Hybrid - Onsite 3 days per week (Monday, Tuesday and Thursday)
Description:
Position Description:
Consults with customers on technical solutions, together with Sales Manager or Key Account Manager.
Clarifies customers´ targets and requirements, and/or specification in request for proposal (RFP).
Prepares participation in tender, and leads negotiation with customers.
Coordinates overall planning of the project and decides on allocation of resources.
Clarifies specification and continuously liaise with accountable Project Manager Internal.
Monitors milestone and adherence to budgets, and initiates actions to minimize non-conformance cost.
Maintains constant communication to customers, outside contractors or other stakeholders.
May coordinate agreed commissioning measures onsite, together with Site Engineering Management.
Adheres to PM standards and Business Conduct Guidelines (e.g., Tax regulations, Export Control, EHS).
Manages and coordinates all temporarily assigned project staff.
Impacts:
Financial performance and business risk expected: medium. Contractual Complexity of project: low. Technical Complexity: medium. Organization complexity: low. Typical Budget (accountably managed): 2.5 M EUR to 7 M EUR p.a. Typical Budget (influenced as key contributor): higher volume.
Key Responsibilities:
"Project Manager" Local / Regional Business Projects (small):Facilitates the execution of project/program solution plan for complex projects or programs. Responsible for delivery of complex project/program plans. Supports the project/program management role (definition of schedule, budget, risk, change, opportunity and resource allocation management) for complex projects or programs. Acts as a functional or business process resource on projects or programs. Facilitates execution of continuous improvement plan. May perform active role in maintaining client relationships and sales opportunities.
Higher level: Frequent inter-organizational and external contacts (with clients and service providers).
Lower level: Primarily intra-organizational contacts; external contacts occur in the frame of client projects.
Experience:
4-8 years.
Knowledge:
Certified as Project Manager: Manages (at least) medium projects and is expected to further run plans of same/higher complexity (or equal knowledge).
Required & Preferred Technical Skills
Required
Microsoft Excel
Microsoft Project
Microsoft Office Suite (Outlook, Word)
Preferred (Not Required)
Azure DevOps
SAP (helpful but not required for this specific role)
Soft Skills & Leadership Attributes
Strong leadership abilities in complex technical environments
Ability to turn ambiguous information into actionable tasks
Strong judgment and decision making
Skilled in facilitation and mediation
Able to guide a team toward decisions without dominating discussion
Clear communication skills
Ability to lead cross functional teams
Education Requirements
Bachelor’s degree required (Engineering, Technical discipline, or related Science)
Experience expectations may vary depending on degree level. For example, a bachelor's degree candidate will need more experience (closer to 8 years) than a master’s degree candidate (closer to 4 years)
Certifications
Project Management certification preferred, not required
Experience Requirements
4–8 years of relevant experience
Should come from a regulated industry
Preference for medical device
Role is not a software development PM; more aligned with systems/testing
Top Skills for Success
1. Leading cross functional teams
2. Developing and maintaining project schedules
3. Creating and managing research plans and risk registers
4. Proactively identifying and addressing risks
5. Facilitating core team meetings and design reviews; strong communication
Notes:
Work model: Hybrid - Onsite 3 days per week (Monday, Tuesday and Thursday)
Standard hours: Approximately 8:00–5:00 or 9:00–6:00
Travel: Possible travel to other sites (not client sites)
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status