Site Administrator

Site Administrator

  Not Disclosed

  Clarksville, TN

  12 Months

  Not Disclosed

  Not Disclosed

  Energy & Utility

Job Description

Description:

Site Administrator

• The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction site’s office, ensuring smooth workflow and supporting the client Site Construction Management Team. This role involves managing office staff, handling communication, document control - maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Actively supports client’s commitment to safety, its “Life Saving Rules” and “Stop Work Authority”
• Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
• Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
• Ensures project schedules are met with regard to processing documents
• Understands internal and external metadata requirements – Recommends improvements to process.
• Assist in arranging staff housing and site visits of leadership team
• Assist in site orientation and safety audits as directed by HSES lead
• Leads site setup and demobilization for construction phase of project
• Leads progress of project handover requirements for hard and soft copy documents upon project completion
• Establishes and maintains a project archiving strategy for hard copy project documents
• Tracks distributions of project related material
• Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
• Record, Issue and File minutes of meetings to document discussions and action items
• Create purchase requisitions, change orders for processing. Manage and review invoices for accuracy and approval

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required
• 4+ years experience in Engineering related Document Management
• College degree is not required
• Proficient with Google Workspace

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to effectively manage large and complex tasks
• Excellent communication and coordination skills
• Ability to interact effectively with other entities / disciplines / departments / projects
• Strong organizational and people management skills
• Evaluate difficult issues and ability to implement corrective actions
• Understand the basics of the client technology: air separation units, backup systems, water treatment.“Technically capable”
• Construction admin experience is required in addition to document control
• Mastery of Google suite of products
• Bluebeam a plus

Notes:

Est Hours Per Week: 50

Work Schedule + Time Zone: M-F 6:30AM - 5:00PM CST