Subcontracts Administrator

Subcontracts Administrator

Job Description

As a Subcontracts Administrator supporting client business, you will manage the sourcing and commercial activities for subcontracted services tied to substations. Operating as an individual contributor within a highly collaborative, matrixed environment, you will qualify contractors, develop and execute sourcing strategies, negotiate agreements with Subcontractors, and ensure strong performance throughout bids, quotations, and project execution.

You will lead subcontracting activities from strategy through close-out, spanning both pre award (tendering/bid phase) and post award (project execution) responsibilities. This role involves close partnership with Supply Chain Management, Engineering, Tender/Sales, Construction, and Project Management teams.

How You’ll Make an Impact

Subcontracting Leadership & Strategy
Partner with Supply Chain Management to identify, develop, and maintain effective Subcontractor relationships aligned with safety, cost, schedule, quality, and performance objectives.
Support competitive sourcing, negotiations, subcontract reviews, and execution planning.
Own subcontracting strategy, standards, governance, and functional leadership for all subcontracting activities.
Collaborate with Supply Chain leadership on functional consistency, talent development, and continuous improvement.

Full Subcontract Lifecycle Management

Pre Award (Bid Phase)
Lead pre qualification of bidders.
Issue Requests for Proposals (RFPs) to qualified Subcontractors.
Support development of bid packages.
Conduct commercial negotiations.
Prepare bid evaluation summaries.
Integrate subcontracting strategies into project execution plans.

Post Award (Execution Phase)
Ensure subcontract documentation is accurate, complete, and compliant with prime contract requirements—including flow downs and disciplined execution.
Coordinate with internal stakeholders to align subcontracted work with client requirements, schedules, and performance expectations.
Participate in kickoff meetings, status updates, and cross functional reviews.
Lead Subcontractor issue resolution, dispute management, problem solving, and proactive risk mitigation.
Communicate potential cost, schedule, and performance risks with transparency.
Evaluate Subcontractor performance risks and develop mitigation strategies.
Drive a process disciplined, metrics focused, results oriented culture.
Capture lessons learned and drive continuous improvement.
Support internal and external audits related to subcontract administration and compliance.

Your Background
3-5+ years of subcontract or project management experience.
Strong analytical skills with the ability to interpret data, identify trends, assess risks, and implement practical solutions in complex project settings.
Demonstrated ability to lead and influence cross functional teams and Subcontractors in a matrixed organization.
Proven capability to manage competing priorities and make timely decisions within delegated authority.
Strong communication, negotiation, and interpersonal skills.

Candidate must have Procurement/Subcontract Administration experience (Not Material or Buyer experience). Also, some Project Management Experience.

Notes:
100% Onsite

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.