Description :Examples of Essential DutiesPlans, organizes, supervises, and participates in the work of a staff engaged in the maintenance of medical records or administration of records for vital statistics.Classifies medical records of hospital patients and extracts data for the compilation of reports and surveys; reviews the accuracy and completeness of medical records for quality control purposes.Supervises the abstraction of data from patient records, as requested; responds to inquiries related to medical records via telephone or correspondence in accordance with established confidentiality policies.Communicates with physicians, coroner's office, and mortuaries to verify cause of death; assists in the training of and provides technical assistance to Medical Records Technicians, Medical Records Specialists, and clerical staff.Writes office policies and procedures.Trains staff from other hospitals regarding administration of birth records; conducts in-service training sessions relative to the content and review of medical records as necessary.OPTION ILicense/Certificate: Current registration as a Registered Health Information Administrator with the American Health Information Association.Experience: One year as a Registered Health Information Administrator in a medical records department of a hospital or health care agency.OPTION IILicense/Certificate: Current registration as a Registered Health Information Technician with the American Health Information Management Association. Possession of an Associate of Science degree from an accredited community college in medical records technology may be substituted for the required registration or must participate in an approved preparatory correspondence course for medical record personnel leading to eligibility for registered status.Experience: Two years of experience as a Medical Records Technician in a medical records department of a hospital or health care agency.OPTION IIIExperience: Three years of experience as a Medical Records Technician in a hospital, with at least one year of the experience being in an acute care facility.OPTION IVThree years of experience within a Vital Statistics or similar unit responsible for the recording and maintenance of vital documents including the processing and administration of birth and death records.Knowledge of: The principles and practices of vital or medical record keeping including knowledge of applicable information systems; medical terminology; preparation of medical records, filing and records storage; indexing; coding; statistical reporting; security and confidentiality of records; the laws, rules, and regulations affecting vital or medical records; administration of birth and death records; modern office management, organization and equipment; and the principles and techniques of supervision.Ability to: Effectively supervise the work of other personnel; apply and interpret complex rules and regulations related to the medical records or vital statistics program; adapt and develop work procedures and systems to meet standards of the Joint Commission, the State of California Department of Health Services Office of Vital Records and Statistics, and other government regulatory agencies; prepare correspondence and reports; and establish and maintain effective relationships with others.VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
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