Description:Supply Management Specialist I - Supply ManagementMajor PurposeProvides entry level sourcing, Enterprise Product Delivery Process (EPDP), Enterprise Order Fulfillment Process (EOFP) support to include development and execution/enforcement of strategies and contracts for commodities of lower value and less complexity. Assists with cost models, make vs. buy studies, spend analysis, invoice issue resolution and other data analyses. Works with Strategic Sourcing to address chronic supplier performance issues and/or validation of suppliers during early supplier selection process as part of Enterprise Product Delivery Process (EPDP). Makes use of Achieving Excellence process to manage the supplier's performance. The work requires the exercise of discretion and independent judgment but is reviewed periodically or upon completion.Major DutiesExecute, in a supply chain of low complexity, planning activities within a defined framework/system that mainly affect own organization/unit.Carry out a range of supplier management activities either to support others or to fulfill the requirements of the role.Collate and analyze data using preset tools, methods, and formats. Involves working independently.Find the most effective ways to respond to routine functional inquiries. Involves following procedures and precedents.Conduct complex analyses, quality tests, and inspections that require a high level of independent judgment.Contribute to reviewing existing operations in own area of work, and support in generating new ideas to assist in identifying continuous improvements.Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.Duties: Executes Order Fulfillment Process (OFP) with cost reduction activities, analyzing quotations, and making supplier selection based on criteria such as quality, cost, process capability, lead time and supplier stability.Participates in implementation of resourcing activities and make versus buy decisions.Collects cost data and prepares limited supplier cost/industry analyses. Supports the Engineering Change Management (ECM) process so design changes and product improvements are implemented in a timely and cost effective manner.Develops and executes inventory plans to achieve inventory/asset management and material flow goals; resolves shipping, receiving, invoicing and payment problems to ensure prompt and accurate payments to suppliers.Drives continuous improvement in terms of performance and lowest total cost with the Supply Base utilizing Achieving Excellence process and criteria.Defines, resolves, and provides permanent solutions to supplier performance issues with the assistance of other functional representatives such as quality, product engineering, etc., while managing the day-to-day supplier relationship issues, thereby assuring proper communication occurs.Expedites parts as necessary.Skills, Abilities, KnowledgeData Collection and AnalysisVerbal CommunicationAction PlanningPlanning and OrganizingComputer SkillsData ControlAssessmentReview and ReportingTraffic and Vehicle PlanningAnalyze Alternatives and Recommend SolutionsAnalyze Current State/AS-IS StateBusiness Case ContributionCustomer-Focused ApproachDefine Future State/TO-BE StateIn-Depth QuestioningPerform Gap AnalysisPolicy and RegulationQuestions StrategicallyReportingWriting skillsSkills:SAP, Excel, PowerBIEducationOpen to recent grads, BA in Supply Chain, Business, Business AG, AccountingPost-Secondary Non-Tertiary EducationWork ExperienceBasic experience of simple office / operational systems (4 to 6 months)Very limited (0 to 3 months)Notes:Hours are typically 8am to 4:30pm with 1/2 hour lunch. Some flex is possible but this would be approximate. 40-hours per week, Mon-Friday. VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Supply Management Specialist I - Supply ManagementMajor PurposeProvides entry level sourcing, Enterprise Product Delivery Process (EPDP), Enterprise Order Fulfillment Process (EOFP) support to include development and execution/enforcement of strategies and contracts for commodities of lower value and less complexity. Assists with cost models, make vs. buy studies, spend analysis, invoice issue resolution and other data analyses. Works with Strategic Sourcing to address chronic supplier performance issues and/or validation of suppliers during early supplier selection process as part of Enterprise Product Delivery Process (EPDP). Makes use of Achieving Excellence process to manage the supplier's performance. The work requires the exercise of discretion and independent judgment but is reviewed periodically or upon completion.Major DutiesExecute, in a supply chain of low complexity, planning activities within a defined framework/system that mainly affect own organization/unit.Carry out a range of supplier management activities either to support others or to fulfill the requirements of the role.Collate and analyze data using preset tools, methods, and formats. Involves working independently.Find the most effective ways to respond to routine functional inquiries. Involves following procedures and precedents.Conduct complex analyses, quality tests, and inspections that require a high level of independent judgment.Contribute to reviewing existing operations in own area of work, and support in generating new ideas to assist in identifying continuous improvements.Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.Duties: Executes Order Fulfillment Process (OFP) with cost reduction activities, analyzing quotations, and making supplier selection based on criteria such as quality, cost, process capability, lead time and supplier stability.Participates in implementation of resourcing activities and make versus buy decisions.Collects cost data and prepares limited supplier cost/industry analyses. Supports the Engineering Change Management (ECM) process so design changes and product improvements are implemented in a timely and cost effective manner.Develops and executes inventory plans to achieve inventory/asset management and material flow goals; resolves shipping, receiving, invoicing and payment problems to ensure prompt and accurate payments to suppliers.Drives continuous improvement in terms of performance and lowest total cost with the Supply Base utilizing Achieving Excellence process and criteria.Defines, resolves, and provides permanent solutions to supplier performance issues with the assistance of other functional representatives such as quality, product engineering, etc., while managing the day-to-day supplier relationship issues, thereby assuring proper communication occurs.Expedites parts as necessary.Skills, Abilities, KnowledgeData Collection and AnalysisVerbal CommunicationAction PlanningPlanning and OrganizingComputer SkillsData ControlAssessmentReview and ReportingTraffic and Vehicle PlanningAnalyze Alternatives and Recommend SolutionsAnalyze Current State/AS-IS StateBusiness Case ContributionCustomer-Focused ApproachDefine Future State/TO-BE StateIn-Depth QuestioningPerform Gap AnalysisPolicy and RegulationQuestions StrategicallyReportingWriting skillsSkills:SAP, Excel, PowerBIEducationOpen to recent grads, BA in Supply Chain, Business, Business AG, AccountingPost-Secondary Non-Tertiary EducationWork ExperienceBasic experience of simple office / operational systems (4 to 6 months)Very limited (0 to 3 months)Notes:Hours are typically 8am to 4:30pm with 1/2 hour lunch. Some flex is possible but this would be approximate. 40-hours per week, Mon-Friday.
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