Qualifications:Required Qualifications for Position• Associate or bachelor’s degree with a business-related concentration or equivalent experience• 2-4 years of experience owning full life cycle recruiting for a wide variety of roles at all levels• Have experience and passion for inclusiveness and diversity• At least 2 years of experience in sourcing and process management/closing capacities• A consistent track-record of success in a metrics or goal-based talent acquisition setting• Strong time-management and organizational skillsPreferred Qualifications for Position• Bachelor’s degree in human resource management or a related field• Experience using WorkdayAdditional Knowledge, Skills, Abilities• Strong multitasking abilities, detail-oriented and self-motived• Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers, and people at all levels inside and outside the organization• Proficient computer and data entry skills with Applicant Tracking Systems (Workday), Microsoft Office (Outlook, Word, Excel, and PowerPoint)• Provide best-in-class customer service to business partners• Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgement• Ability to work in a fast-paced environment• Excellent communications skills, including verbal, written and listening skills• Ability to respond to and handle confidential business and personal information/documents• Logical and analytical thinking abilities• Inquisitive personality to continuously learn• Ability to work with minimum supervision• Occasional Day and Night Travel (25-50%)• Flourishes on a collaborative team• Ability to manage relationships and to influence without authority• Knowledge of labor market and DEI spaceResponsibilities:Job Summary• This position is responsible for scheduling interviews, ensuring a smooth and efficient interview process. Additionally, they will be a point of contact for general candidate inquiries, providing clear and helpful information. On a daily basis, they will support compliance checks during the onboarding process, including I-9 verifications to ensure compliance with employment eligibility requirements.Principal Duties and ResponsibilitiesScheduling Interviews:• Coordinate and schedule interviews between candidates and hiring managers.• Ensure all logistics (e.g., time, location, virtual setup) are confirmed and communicated clearly to all parties.Candidate Support:• Serve as a point of contact for candidates, answering general questions related to the interview process, company culture, and role details.• Provide timely and professional responses to candidate inquiries via email, phone, or other communication channels.I-9 Verification Support:• Assist in the collection and verification of I-9 documentation for new hires to ensure compliance with federal regulations.• Maintain accurate records and assist with any follow-up documentation as necessary.Administrative Support:• Maintain and update candidate records in the applicant tracking system (ATS) and other HR databases.• Assist with the preparation of interview materials, including interview schedules and candidate packets.Collaboration with Hiring Teams:• Work closely with HR team members and hiring managers to coordinate interview schedules and ensure all necessary steps are taken throughout the hiring process.• Provide support in coordinating interview feedback and follow-up communications.Candidate Experience:• Foster a positive and professional candidate experience throughout the recruitment process.• Ensure timely communication and transparency with candidates regarding interview outcomes and next steps.Compliance and Documentation:• Ensure adherence to all relevant compliance requirements related to interview scheduling, documentation, and I-9 verifications.• Assist with general HR reporting and tracking of recruitment and hiring processes.Notes:Hybrid- In office Tuesday and WednesdayOvertime as neededNeed someone very detail oriented and okay with doing repetitive tasks. Needs to know how to multi-task while staying organized.Prefer someone that has supported HR in the past, ideally handling compliance tasks.Mon - FriTotal Reg Hours: 40.008:00 AM - 5.00 PMVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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