Prefer hybrid, can be fully remoteDescription:TA CoordinatorAs a Talent Acquisition Coordinator you will play a key role in the overall Talent Acquisition experience supporting interview logistics, compliance administration, and vendor transactions. This role requires strong organization and coordination skills, the capacity to manage sensitive information with discretion, agility to thrive in a collaborative environment. The ideal candidate is resourceful, detail-oriented, and committed to operational excellence in support of the broader recruiting strategy.In this role, you will primarily support our UCAN recruitment delivery team with additional, ad hoc support of requisition allocation for the LATAM region. Key responsibilities will range from interview scheduling, pre-employment checks, and requisition allocation. Being detail oriented, customer service oriented will make you an integral part of the team's success.Key responsibilities:Work with hiring managers and candidates to secure interview availability and respond to queries.Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics.Initiate and manage pre-employment checks for all US hires to ensure a smooth onboarding experience, partnering with internal stakeholders (i.e. HR Operations, Benefits, IT, etc.), as appropriate.Accountable for timely review of new requisitions within UCAN and LATAM regions, ensuring accuracy, completeness, and prompt allocation to the relevant recruiterCreate, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers. Monitor invoice status to ensure timely and accurate vendor payments.Initiate, review, and process Form I-9 submissions, as well as complete timely submissions to E-Verify in accordance with USCIS instructions and regulations.Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.Contribute to a first class, candidate experience and act as the face of the client Talent Acquisition team when meeting and greeting candidates.Proactively build positive relationships with internal and external stakeholdersParticipate in continuous improvement projects.Experience & Qualifications:Bachelor’s degree or equivalent1-3 years’ experience in Coordination role ideally within in onsite or in-house Talent Acquisition teamExperience with Applicant Tracking Systems and administrative toolsProven expertise with complex and high-volume schedulingExcellent communication skills (verbal and written)Outstanding organizational skills and attention to detailExperienced user of Microsoft Office Suite (i.e., Outlook, Excel, Word, and PowerPoint)Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationshipsExpertise within recruiting tools and technologiesCapability to manage and prioritize a high volume of requests in a fast-paced environmentExperience within Human Resources preferredNotes:Location: Prefer hybrid, can be fully remoteVIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:TA CoordinatorAs a Talent Acquisition Coordinator you will play a key role in the overall Talent Acquisition experience supporting interview logistics, compliance administration, and vendor transactions. This role requires strong organization and coordination skills, the capacity to manage sensitive information with discretion, agility to thrive in a collaborative environment. The ideal candidate is resourceful, detail-oriented, and committed to operational excellence in support of the broader recruiting strategy.In this role, you will primarily support our UCAN recruitment delivery team with additional, ad hoc support of requisition allocation for the LATAM region. Key responsibilities will range from interview scheduling, pre-employment checks, and requisition allocation. Being detail oriented, customer service oriented will make you an integral part of the team's success.Key responsibilities:Work with hiring managers and candidates to secure interview availability and respond to queries.Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics.Initiate and manage pre-employment checks for all US hires to ensure a smooth onboarding experience, partnering with internal stakeholders (i.e. HR Operations, Benefits, IT, etc.), as appropriate.Accountable for timely review of new requisitions within UCAN and LATAM regions, ensuring accuracy, completeness, and prompt allocation to the relevant recruiterCreate, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers. Monitor invoice status to ensure timely and accurate vendor payments.Initiate, review, and process Form I-9 submissions, as well as complete timely submissions to E-Verify in accordance with USCIS instructions and regulations.Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.Contribute to a first class, candidate experience and act as the face of the client Talent Acquisition team when meeting and greeting candidates.Proactively build positive relationships with internal and external stakeholdersParticipate in continuous improvement projects.Experience & Qualifications:Bachelor’s degree or equivalent1-3 years’ experience in Coordination role ideally within in onsite or in-house Talent Acquisition teamExperience with Applicant Tracking Systems and administrative toolsProven expertise with complex and high-volume schedulingExcellent communication skills (verbal and written)Outstanding organizational skills and attention to detailExperienced user of Microsoft Office Suite (i.e., Outlook, Excel, Word, and PowerPoint)Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationshipsExpertise within recruiting tools and technologiesCapability to manage and prioritize a high volume of requests in a fast-paced environmentExperience within Human Resources preferredNotes:Location: Prefer hybrid, can be fully remote
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