Hybrid: 3 days in office / 2 Remote
Description:
Tender & Project Procurement Specialist
In the role of Tender Project Supply Chain Specialist, you will establish a new way of working with active participation of SCM in tenders and projects. You will be a multitasking person in a multicultural environment. Expect a very high volume, high paced environment where you will be empowered to drive procurement activities.
Role Summary
Lead end-to-end tender and project procurement for large-scale EPC programs—from pre-bid strategy through execution and closeout. You will own the Project Procurement Plan (PPP), drive On-Time Delivery (OTD) on long-lead and critical-path equipment, and ensure cost, schedule, and quality targets are met. This role thrives in a high-volume, fast-paced environment, actively partnering with Sales, Engineering, Project Controls, Construction, Quality, Legal, Finance, and global category teams to deliver greener, stronger, cleaner power infrastructure.
Key Responsibilities
Tender Phase (Pre-Award)
Embed Supply Chain into tender strategy: develop sourcing approaches, preliminary supplier lists, and should-cost estimates aligned to the bid schedule and risk profile.
Issue compliant RFIs/RFQs per sourcing strategy; perform techno-commercial evaluations with Engineering and Sales.
Provide pricing, lead-time, logistics, inspection, and risk inputs to proposals; document supplier assumptions, alternates, and value engineering options.
Ensure tender compliance with corporate SCM policies, category strategies, and delegation of authority.
Project Procurement Planning & Execution (Post-Award)
Build and own the Project Procurement Plan (PPP)
Develop the procurement schedule with Master Scheduler (P6); link engineering deliverables to PO placement, manufacturing milestones, FAT/SAT, and shipping windows.
Anticipate, mitigate, and communicate delivery risks (supply/capacity, geopolitical, logistics, quality); define triggers, mitigations, and recovery paths.
Sourcing, Contracting & Supplier Management
Support Category Management as required on RFQs, supplier follow-up, and communication for project-specific material and services
Support Category Management as required to negotiate price, LDs, warranty, Incoterms, payment milestones, performance guarantees, and documentation/ITP requirements, and other commercial terms.
Support Category Management in managing supplier relationships in partnership with Regional/NAM and Global; align with framework agreements and sustainability goals.
Expediting & OTD Delivery
Implement tiered expediting plans for critical packages; conduct shop visits/status reviews; validate capacity, materials, and sub-tier performance.
Track milestones (drawing approvals, material release, fabrication, coatings, assembly, testing, packing, ship readiness) and drive recovery plans for slippages (split shipments, alternate routings, parallel documentation).
Support the transportation, trade, and logistics (TT&L) manager with bookings, customs, and site delivery sequencing; publish weekly look-ahead and OTD dashboards.
Supplier Quality & Documentation
Coordinate with Quality on ITPs, witness/hold points, FAT/SAT, and NCR/SNCRP closure
Ensure compliance with applicable standards (e.g., ISO 9001, ASME/ASTM/API/EN depending on scope).
Prevent documentation delays by actively managing drawing submittals, drawing approvals, and other required deliverables.
Cross-Functional Integration & Change Control
Serve as primary SCM interface to Sales, Engineering, Project Management, and Site, communicating all relevant project information to the larger SCM & TT&L team
Understand commercial requirements to communicate and risks to the Category Management and TT&L teams
Reporting, Analytics & Governance
Publish weekly procurement dashboards such as OTD, progress vs. baseline S-curve, expediting priorities, and risk heatmaps.
Drive continuous improvement via supplier quality, corrective actions, and KPI reviews.
Required Qualifications
Bachelor’s in Supply Chain, Engineering, or related field, 8-10 years of experience in lieu of degree
5+ years in supply chain/procurement with experience in project environments (EPC, grid integration, utilities, industrial, or similar)
Proven track record managing large-scale procurement plans
Demonstrated success driving OTD = 95% on critical-path packages through rigorous expediting and recovery planning.
Hands-on exposure to supplier quality (ITPs, FAT/SAT, NCR/SNCRP)
Proficiency with ERP (SAP/Oracle), scheduling (P6/MS Project), and analytics (Power BI/Excel).
Fluency in English (written and verbal); willingness to travel as required.
Preferred Qualifications
Certifications: PMP, CPSM/CSCP, Lean/Six Sigma (Green Belt).
Experience with global logistics, customs compliance, and supplier development.
Familiarity with related equipment
Core Skills & Behaviors
Large-Scale Project Procurement Management: Builds executable PPPs aligned to the critical path and project objectives.
OTD & Expediting Excellence: Data-driven milestone control; proactive recovery plans; supplier development.
Supplier Quality Mindset: Robust ITPs, documentation discipline, and effective NCR/CAPA closure.
Highly Organized: Prioritization, maintains clean data, and communicates with crisp dashboards.
Flexible & Creative Thinking
Communication & Influence: Clear escalations, stakeholder alignment, and executive-ready updates.
Analytical & Problem-Solving
Ownership & Entrepreneurial Drive: Acts with urgency in a high-volume, fast-paced, multicultural environment; team-oriented and results-focused.
KPIs
Critical-Path OTD: = 95%
Cost: Savings/avoidance
Quality: NCR, SNCRP development and tracking
Schedule: Variance to procurement plan within target
Expediting: recovery plans meeting requirements
Supplier Performance
Compliance/Data Integrity
Tools & Systems
ERP: SAP
Planning: Primavera P6, MS Project
eSourcing/Contracting: Ariba
Analytics/Collab: Power BI, Excel, SharePoint/Smartsheet, Teams
Quality/Inspection: Auditing, NCR systems, SNCRP, supplier portals
Notes:
Hybrid: 3 days in office / 2 Remote
Travel: Within the US. (Specific State depend on business need)
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status