TMA Administrator - Senior

TMA Administrator - Senior

Job Description

Remote

Description:
The TMA Administrator provides enterprise-level administration, oversight, and optimization of client Computer Maintenance Management System (CMMS), currently WebTMA.


TMA Administrator (WebTMA / CMMS Administrator)

Primary Purpose of the Position

This position is responsible for maintaining system integrity, supporting facilities operations through data-driven reporting, enhancing workflow automation, and ensuring alignment with University policies, UNC System standards, and regulatory requirements.

The role serves as the central functional and technical liaison between Facilities Management, Information Technology Services, and other campus stakeholders to ensure CMMS performance, scalability, and operational excellence.

Primary Responsibilities

1. CMMS Administration & System Management

Administer and manage the University’s Computer Maintenance Management System (CMMS), including configuration, data integrity, and user access.
Execute and monitor established procedures for corrective, preventive, routine, and predictive maintenance plans.
Develop and refine workflows to improve efficiency and service delivery.
Expand CMMS capabilities to support additional departments as directed.
Maintain and update related policies, procedures, and documentation.
Implement industry best practices to ensure scalability, reliability, and performance optimization.
2. Reporting & Data Analytics

Create and distribute standard and custom reports including preventive maintenance compliance, work order tracking, backlog management, and asset lifecycle reporting.
Develop dashboards using Power BI or similar tools to support leadership decision-making.
Perform routine database reviews to ensure space inventory, asset records, and equipment documentation are current and accurate.
Support capital planning, asset replacement forecasting, and operational performance metrics through data analysis.
3. Workflow Optimization & Strategic Alignment

Analyze and enhance workflows within Facilities Management to improve service response times and operational efficiency.
Align CMMS functionality with FSU’s Strategic Plan and Enterprise Operations objectives.
Support compliance with regulatory, safety, and UNC System reporting requirements.
Participate in system upgrades, testing, validation, and implementation initiatives.
4. Technical Support & Integration

Serve as primary liaison between Facilities Management and Information Technology Services for CMMS integrations.
Support interfaces between WebTMA and related enterprise systems.
Research and evaluate software and hardware enhancements to support operational needs.
Provide just-in-time support for complex system or workflow issues.
5. Training & Customer Support

Develop training materials and user guides for CMMS users.
Deliver 1:1 and small group training sessions for Facilities staff and campus partners.
Provide regular communication and updates to service requestors.
Serve as backup support for work order intake processes when necessary.
Work Schedule

This position primarily works Monday through Friday, 8:00 a.m. – 5:00 p.m.

Minimum Qualifications

Education
Bachelor’s degree in Information Systems, Facilities Management, Business Administration, Engineering, or a related field; or an equivalent combination of education and experience.

Experience

Minimum 1–3 years of experience in software administration, database support, or application management.
Experience working with stakeholders to define business requirements and translate them into system solutions.
Demonstrated ability to work independently and manage multiple priorities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Preferred Qualifications

Experience administering WebTMA or other CMMS platforms in a higher education environment.
Working knowledge of building systems and facilities operations.
Experience with Power BI or similar data visualization tools.
Familiarity with capital planning systems, asset lifecycle management, or APPA best practices.
Ability to interpret construction documents and technical drawings.
Competencies

Analytical and data-driven decision-making
Service excellence and customer orientation
Cross-functional collaboration
Process improvement mindset
Strong organizational and project coordination skills




Skill - Required / Desired - Amount of Experience
Previous experience working with WebTMA - Required - 1 Years
Experience in software administration, database support, or application management. - Required - 1 Years
Experience working with stakeholders to define business requirements and translate them into system solutions. - Required - 3 Years
Demonstrated ability to work independently and manage multiple priorities. - Required - 3 Years




Notes:
Remote

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status