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Administrative Assistant

Buffalo Grove, IL 5.5 Months
Full-Time $17-$22/hr






Accepted: .doc, .docx, .pdf, - max 20MB
Posted: Jun 25, 2026
Ref: GDCAUA25

Position Overview



Welcome and assist visitors in a friendly and professional manner
Review and submit work orders for building maintenance
Performs all administrative support duties to ensure all training courses will run smoothly, including classroom setup, training materials, catering, etc.
Act as central functions support for administration and training needs as the receptionist for SI Academy
Execute student experience functions from enrollment to class closeout
Ensure data in the Learning Management System is entered accurately
Use Excel to monitor data using VLOOKUP and other key functions
Setup training material in classrooms

Experience with Excel required

Notes:
Onsite
7:15 AM to 4:45 PM Tues to Thurs.
7:15 AM to 12:45 PM Friday
Part time position


VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits


Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow
VIVA is faster, easier and you still have complete control

Administrative Assistant


Reference Number: GDCAUA25
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