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Administrative Assistant

Lake Mary, FL

6.0 Months

Full-Time $17-$22/hr

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Posted: Jun 23, 2026

Ref: NPFLAA23

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Position Overview

This position provides comprehensive administrative support to multiple Director-level leaders across various locations. The role requires a highly organized, detail-oriented professional who can effectively manage competing priorities, support diverse stakeholders, and drive execution in a fast-paced environment with minimal supervision.

Key Responsibilities
Provide high-level administrative support to Director-level leadership, including:
Calendar management and meeting coordination
Expense management and reporting
Track, manage, and prioritize incoming requests, ensuring timely follow-up and completion
Manage meeting logistics, including scheduling, materials, and follow-ups
Conduct special projects and studies, providing insights and recommendations

Required Skills & Qualifications
Highly detail-oriented and exceptionally well-organized with strong follow-through
Proven ability to manage multiple priorities and work independently with minimal supervision
Advanced proficiency in:
SAP Concur (expense management)
Outlook
Strong written and verbal communication skills
Experience supporting Director-level or senior leadership

Preferred Attributes
Proactive, self-starter (“go-getter”) mindset
Strong problem-solving and critical-thinking abilities
Ability to anticipate needs and take initiative
Professional demeanor with excellent interpersonal skills

Notes:
100% onsite
Expected to be on-site from 8:00 am – 5:00 pm.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits

Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow

VIVA is faster, easier and you still have complete control

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