Administrative Assistant

Administrative Assistant

Job Description

Position Summary:?
This position is responsible for supporting the timely and accurate completion of all district administration. This includes duties related to payroll, prevailing wage, commission, purchase requests, fleet administration, district mobility devices, EH&S administration, reception/ phone coverage, collection related duties, and general administrative duties. ?May also support warehouse duties.

Essential Duties and Responsibilities:
Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.
Work with payroll and managers to ensure accurate payroll processing.?
Responsible for completing required documentation for prevailing wage compliance.?
Work with the national Fleet and Mobility to coordinate District Fleet and Mobility devices.
Work with national EH&S Team to ensure safety policies are being adhered to at the district level.
Provide backup support for administrative roles within the district including scheduling and reception.
Work within the District team to support all members to ensure the speedy and accurate completion of all team assignments.
Responsible for working with corporations & providing necessary documentation as requested.
Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product
Order material and equipment
Complete daily reports as requested
Other duties as assigned

Qualifications:
Minimum Qualifications:
High School Diploma or General Education Degree (GED)
1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred
Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)
Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English

Experience/Requirements:
Must possess good decision-making skills, be highly organized and detail oriented.
Must have excellent oral and written communication.
Ability to use discretion. Problem Solving and ability to escalate matters when needed.
Data analysis and interpretation skills.
Speed and accuracy with attention to detail.
Dispatching and scheduling.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.