Administrative Assistant

Administrative Assistant

Job Description

Provides administrative support to director-level management.
Has previous on-the-job experience at advanced levels to coordinate the office services functions.
Has knowledge and experience to handle the following: supervision of clerical staff,
special projects, preparing agendas and coordinating meeting arrangements, composes correspondence, greeting and directing visitors, handling incoming phone calls and conducting special studies to report recommendations.
Possesses excellent office and communication skills. Requires minimal supervision.

Here’s what the person will do:
Site engagement leadership / planning / execution Admin support for Director-level (calendar mgmt., expense mgmt., etc.)

Top skills:
Very detail-oriented and well-organized: must be able to keep track of requests and act with requiring follow up Highly proficient in Microsoft Excel & PowerPoint

Skills needed
Must be Proactive / go-getter personality- confident personality that can articulate that they are the right person for the position
Someone that is organized, detail-oriented, and dynamic to succeed in our fast-paced environment.
In short, we need someone who exudes “get stuff done” and attention to detail.

Notes:
100% Onsite.
Mon – Friday 8:00am to 4:00pm PST

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.