Description:Administrative AssistantRESPONSIBILITIES / ACCOUNTABILITIESProvide a high level of customer service to both internal and external customers in person and via email or telephoneSupporting New Employee Orientation and Onboarding processes in compliance with market requirementsProcess location invoice/payments for supplier invoices via client processes (MyBuy or S4HANA)Support cashiering position.Manage uniform inventory and ordering process for frontline employeesMaintain confidentiality of confidential documents and informationComply with company document retention records policy as it relates to payroll-related informationOther administrative and customer support responsibilities as assignedProvide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunitiesServe as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issueServe as the primary back-up to complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.Act as backup for Cashier during vacations, personal and sick days. Qualifications/RequirementsAssoc Degree preferred.3+ years of experience providing administrative supportHigh level of computer proficiency and ability to become proficient in multiple IT applicationsMicrosoft suite knowledge and excel skills a mustMust be a strong team player and assist others when necessaryExcellent written and verbal communication skillsStrong number skillsBookkeeping/banking skills desiredExperience in prioritizing work and multi-tasking, with a strong sense of urgencyOutstanding organization, time management, and follow-up skillsResponsible and reliableSelf-motivated and proactiveAptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goalsNotes:Monday - Friday 8 - 4VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:Administrative AssistantRESPONSIBILITIES / ACCOUNTABILITIESProvide a high level of customer service to both internal and external customers in person and via email or telephoneSupporting New Employee Orientation and Onboarding processes in compliance with market requirementsProcess location invoice/payments for supplier invoices via client processes (MyBuy or S4HANA)Support cashiering position.Manage uniform inventory and ordering process for frontline employeesMaintain confidentiality of confidential documents and informationComply with company document retention records policy as it relates to payroll-related informationOther administrative and customer support responsibilities as assignedProvide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunitiesServe as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issueServe as the primary back-up to complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.Act as backup for Cashier during vacations, personal and sick days.
Qualifications/RequirementsAssoc Degree preferred.3+ years of experience providing administrative supportHigh level of computer proficiency and ability to become proficient in multiple IT applicationsMicrosoft suite knowledge and excel skills a mustMust be a strong team player and assist others when necessaryExcellent written and verbal communication skillsStrong number skillsBookkeeping/banking skills desiredExperience in prioritizing work and multi-tasking, with a strong sense of urgencyOutstanding organization, time management, and follow-up skillsResponsible and reliableSelf-motivated and proactiveAptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goalsNotes:
Monday - Friday 8 - 4
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