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Administrative Assistant

Culver City, CA 6.0 Months
Full-Time $17-$22/hr






Accepted: .doc, .docx, .pdf, - max 20MB
Posted: Jun 29, 2026
Ref: SMCAAA29

Position Overview



Administrative Assistant – Shipping Support

Position Summary
We are seeking a detail-oriented Administrative Assistant to support shipping and operations activities. This role is primarily responsible for managing communication, maintaining records, and supporting daily administrative functions tied to shipping workflows.

Key Responsibilities
Manage and respond to email correspondence related to shipping operations
Maintain and organize shipping-related documentation and paperwork
Track daily operational data and ensure accurate logging/reporting
Assist with scheduling, calendaring, and general administrative support
Perform data entry and maintain records in Excel and internal systems
Answer phone inquiries and provide professional communication support
Prioritize tasks effectively in a fast-paced environment

Required Qualifications
1–3 years of administrative or clerical experience (shipping/logistics support preferred)
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with Outlook and Google for email and calendaring
Strong data tracking and organizational skills
Excellent written and verbal communication skills
Ability to multitask, prioritize, and maintain a high level of professionalism
Strong PC skills required

This role supports shipping/logistics operations, so candidates with experience in similar environments are highly preferred
Candidates must be comfortable handling high-volume email, paperwork, and tracking tasks
Administrative support experience and system/data tracking responsibilities

Notes:
Onsite


VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Trusted by 100+ Fortune 500 Companies

Competitive Benefits


Your well-being Matters

Health & Future Fully Covered

At VIVA, employee well-being is paramount. Our comprehensive benefits package ensures your health, financial security, and quality of life are always prioritized.

Health Insurance

VIVA provides employees access to a comprehensive group health insurance plan (Medical, Dental, Vision, Basic Life, Term Life, and Accidental Death) through our flexible PPO plan-allowing you the freedom to choose healthcare providers.

401(k) Retirement Planning

Plan securely for your future with automatic payroll deductions into a tax-advantaged 401(k) retirement plan, including employer-matching contributions for eligible employees.

Performance Bonuses & Referrals

Earn performance-based bonuses and generous referral incentives of up to $500 when recommending talented candidates who become part of the VIVA family.

Biweekly Direct Deposit

Enjoy timely and convenient payroll with biweekly direct deposit to your chosen financial institution. Biweekly Direct Deposit

VIVA Perks Program

Access exclusive employee discounts and savings on electronics, travel, groceries, apparel, and more through our dedicated VIVA Perks Program.

Join VIVA and Grow
VIVA is faster, easier and you still have complete control

Administrative Assistant


Reference Number: SMCAAA29
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