Administrative Assistant

Administrative Assistant

Job Description

We are seeking a highly skilled and talented Administrative Assistant to join our team!

Responsibilities:
Provide administrative support in a professional, confidential and organized manner.
Coordinate meetings, appointments, and external events.
Prepare PowerPoint presentations and site wide communications.
Actively participate in planning and coordinating office and networking events (e.g., Employee Appreciation Week, Anniversaries, Leadership Events).
Serve as a key resource, responding to inquiries and providing assistance as needed.
Engage in daily interactions with department managers, senior leaders, external venders and customers.
Utilize SAP/MyBuy for administrative and procurement tasks.
Organize and maintain department files (both electronic and physical).
Manage and maintain the regular tracking/completion tracking of national, required, and location trainings across all Plant Departments
Serve as location learning management system owner
Develop and maintain the learning management system and document retention required by the Company and the location
Provide comprehensive support to ensure the team meets business objectives and priorities.
Maintain and update distribution and contact lists.
Perform other duties or projects as assigned.

Qualifications:
Minimum of 2 years of executive administrative experience supporting senior management.
High School diploma required; Bachelor’s degree preferred.
Demonstrated ability to manage multiple, competing priorities efficiently.
Highly organized, detail-oriented, and proactive.
Ability to thrive in a fast-paced, high intensity work environment.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
Capability to learn and navigate multiple IT applications.
Flexibility to adjust work schedule as needed to meet business demands.
Advanced PowerPoint skills with the ability to create high-quality presentations independently.
Strong communication, interpersonal, time management, and problem-solving skills.

Notes:
Monday - Friday, 8am-4:30pm MST

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.