Executive Administrative Assistant

Executive Administrative Assistant

Job Description

Executive Administrative Assistant

Provides confidential administrative support to a manager in an executive level position.

DUTIES INCLUDE ONE OR MORE OF THE FOLLOWING,
Relieves the executive of clerical and administrative type functions including overseeing the work of other administrative office support staff in the executive office;
Provides organizational support by implementing administrative work procedures to ensure office of the Managing Deputy Commissioner/ Deputy runs smoothly and efficiently;
Screens visitors and telephone calls; takes messages and uses judgment in forwarding calls to appropriate personnel for response and resolution; Maintains the Managing Deputy Commissioner’s / Deputy’s calendar and schedules appointments;
Schedules meeting rooms and manages meeting arrangements and logistics; Briefs and prepares Managing Deputy Commissioner/

Notes:
8:30am - 4:30pm (Start time is flexible)

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.