The Hybrid schedule is expected to have the candidate in-person on Thursdays and remote the other days. The candidate MUST have their own computer to use while working remotely, as the client does not provide portable computers. They will have stations set up for the candidate to use during the in-person week.
Description:
To coordinate and assist the client in soliciting for its procurement and operational needs through existing client specific contracts. This position assists training client personnel on the use of existing contracts and the purchasing procedures specific to the computer based system used by the client .
Writes, solicits, evaluates and recommends awards of solicitations for the client 's needs; coordinates needs with end-users; develops technical, complex specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings.
Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations and Best and Final Offers; recommends for award contracts, including securing required documentation.
Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services.
Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority.
Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews.
Provides training and assistance to end users regarding purchasing procedures, documents and contracts.
Acts as the main information source for end users: Procurement procedures, client Procurement Code, Department and Statewide contracts, Commodities assigned.
Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for client staff, the public, contractors and vendors. Investigate and resolve problems of contract performance to ensure contract compliance. Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports. Create and manage amendments to current contracts/agreements.
Other duties as assigned as related to the position.
Required Skills
Bachelor's degree in business or Related Field
2+ Years in a Procurement Role
Microsoft Word and Google Suite
Preferred Skills
Experience working in/with government
Note: The Hybrid schedule is expected to have the candidate in-person on Thursdays and remote the other days. The candidate MUST have their own computer to use while working remotely, as the client does not provide portable computers. They will have stations set up for the candidate to use during the in-person week.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status