Procurement Specialist

Procurement Specialist

Job Description

Job Summary:
Provides support for the entire procurement process in the area of assigned commodities/services. Working under general supervision develops solicitation and contract documentation. Analyzes and interprets technical data, policy and regulatory information to plan and coordinate procurement and contract activities.

Primary Responsibilities:
Assist in preparing solicitations and related documents.
May assist in conducting oral presentations, negotiations, evaluations and award processes.
May participate in focus group meetings for statewide contracts.
Provide timely assistance to customers in developing complex technical and performance specifications in areas of specialization.
Provide courteous, responsive assistance to customers.
Recognize issues and identify actions to address them within the applicable statutes and rules.
Elevate issues to supervisor.
May assist in administering resultant contracts in accordance with contractual provisions.
May assist in post award meetings.
Initiate timely contract extensions.
Analyze requests and draft applicable contract amendments/change orders.
Under minimal supervision, conduct market research/analysis and analyze data.
Assist in the review of Sole Source and Emergency procurement requests for compliance.
Draft formal written determination for review and approval by team supervisor and the Chief Procurement Officer’s signature.
Attend and participate in meetings.
Special assignments as required.

Required Skills
2+ Years in a Business Administration role (Preferably Procurement Role)
Google Suite and Microsoft Experience
High School Diploma

Preferred Skills
Bachelor's Degree
Experience in Purchasing/Quoting
Summarize and Analyze Information

Notes:
The Hybrid schedule is expected to have the candidate in-person on Tuesdays and Wednesdays, remote the other days.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.