Administrative Assistant

Administrative Assistant

Job Description

This position is responsible for multiple job duties potentially including areas of cashiering and settlement, accounts receivables, departmental Global Control Standards compliance as well as other duties as assigned. Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary.

Responsibilities
Process all delivery route cash and check transactions and against Settlement Receipts and record into SAP
Audit Daily Delivery Documents to ensure compliance to client policies
Enter and track Daily Delivery route variances in SAP and on Excel spreadsheet and follow through with Delivery Supervisors to resolve variances within 48 hours
Provide a daily/ weekly review and analysis of noncompliant and variance trends
Support with coaching/ training to delivery team regarding document and cash compliance requirements
Prepare daily bank deposits for GEO/ Full Service Vending activity
Coordinate replenishment of supplies
Liaise and provide support as required to the local Finance Administrators group
Track/ Collect NSF customer payments and reconciliation

Qualifications
Demonstrated knowledge of accounting concepts is an asset
Knowledge of Grocery store DSD process an asset
Knowledge of rules and regulations surrounding check acceptance policy
Intermediate knowledge of Microsoft Excel, Microsoft Word and Outlook
Ability to learn new computer programs
Demonstrated ownership and initiative to ensure a safe and functional work environment within the settlement team
Ability to work independently and under time constraints with minimal supervision

Helpful Experience:
Previous administrative experience preferred
Previous experience using Microsoft Office (Word, Excel, PowerPoint)
Strong communication, interpersonal skills, with significant attention to detail

Notes:
8AM PST - 4:30PM PST

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.