Description: Administrative Assistant: Maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among key executives, staff, other employees and the public. Arrange meetings and appointments; prepare and format documents, emails and other written works; Maintain and update office databases; Interact with staff inside and outside the office to explain, inform or resolve routine problems related to office functions; Take and distribute minutes; Manage departmental calendars; Order supplies; Oversee the work flow within the office. The tasks performed are part of a broad responsibility which requires that the candidate be aware of virtually everything happening in the organizational unit. The typical position requires knowledge of the organizational context of the unit and the agency and the program with which it is associated. Notes: Availability - 8:30am - 4:30pm (Start time is flexible)VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Description:
Administrative Assistant:
Maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among key executives, staff, other employees and the public. Arrange meetings and appointments; prepare and format documents, emails and other written works; Maintain and update office databases; Interact with staff inside and outside the office to explain, inform or resolve routine problems related to office functions; Take and distribute minutes; Manage departmental calendars; Order supplies; Oversee the work flow within the office. The tasks performed are part of a broad responsibility which requires that the candidate be aware of virtually everything happening in the organizational unit. The typical position requires knowledge of the organizational context of the unit and the agency and the program with which it is associated.
Notes:
Availability - 8:30am - 4:30pm (Start time is flexible)
(Please ensure email matches your resume email)
(document types allowed: doc/docx/rtf/pdf/txt) (max 2MB)
By submitting this form, you are consenting to the VIVA team contacting you via Phone/Email
Posted (Mar 31, 2026)
Executive Administrative AssistantProvides confidential administrative support to a mana...
Administrative Assistant (Supervisory Level)Provides first line supervision of other tem...
Description:Senior Executive Administrative Assistant:Provide...
Senior Executive Administrative Assistant:Provide...
Posted (Mar 27, 2026)
Description: Provide support to three Directors and their staffs. Duties may i...
Provide support to three Directors and their staffs. Duties may i...
Posted (Mar 24, 2026)
Description:To serve as a civilian employee of the State Police whose pr...