General Clerk - Support

General Clerk - Support

  Not Disclosed

  Milan, IL

  13.0 Months

  Not Disclosed

  Not Disclosed

  Manufacturing

Job Description

General Clerk I - Support

Under direct supervision, performs entry-level clerical office duties such as data entry, document imaging or processing, and filing.
Responds to standard inquiries and refers complex requests to appropriate staff members.

Duties:

Proofreads records for clarity and completeness in accordance with defined procedures.
Enters data from standard forms and reports into appropriate systems, spreadsheets or databases.
Prepares a variety of documents for processing by others; may include scanning, filing, collating, or indexing records in order to ensure that information is readily retrievable.
Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members.

Critical skills required:

Exceptional data entry speed/accuracy plus ability to stay focused and perform work for long periods of time.
Acts as customer service for warehouse, manage 11 printers w/sense of urgency, be able to quickly navigate multiple computer systems.
Must be self-motivated to help coworkers during lull times.
Excellent customer service, communication and ability to work w/varying types of personalities is necessary.
Administrative background, and have experience in a warehouse/shipping office environment and familiarity w/shipping material, DOT regulations and relationship between the two.
Manager does NOT want to see individuals who have all floor/warehouse/forklift/etc. experience; this person needs to have worked in an admin role.
Will be working in Excel occasionally, but majority of work will be in the client mainframe/menu driven systems, DNS (Dealer Network System) and WCS.
Experience w/inventory systems/tools/AS400 program extremely beneficial in this role; will be troubleshooting through inventory issues.
Attention to detail, timeliness and excellent attendance are key as position is imperative in keeping operation running. Could be working at driver window or bursting tickets and distributing work/ equipment.
Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and others w/in organization.
Could drive a gator through facilities.

Specific Position Requirements

Onsite
2nd shift position - 2:30pm to 11pm
Candidate must have metatarsals on day one.
Will be on their feet the majority of the shift.
HS diploma/equivalent required, but 2-year degree w/3-4 years’ experience in similar role strongly preferred.
Will be doing a lot of data entry; data entry of pick ticket stubs into DNS screens and serve as backup to Printer room and BOL clerks tasks.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.